Onsite Sge Programs Coordinator And Facilitator

At Esalen, we believe in the power of our potential -- both in our staff and in our global community of students and faculty who turn to us for transformative learning experiences. More than 60 years ago, Esalen co-founders imagined a place inspired by Abraham Maslow’s psychology of peak experiences and Aldous Huxley’s belief in “human potentialities”, the unrealized capacities of our mind and body.

Today we build on this legacy by creating deep connections in a world challenged by disconnection and isolation; reigniting awe and wonder to spark greater curiosity about ourselves and others; and asking the questions that can lead to transformative change both for an individual and society.

Esalen isn’t just a place to work, it’s an invitation to help change the world.

The Onsite SGE Program Coordinator plays a foundational role in the delivery and growth of Esalen’s Self-Guided Explorations (SGE), a dynamic area of programming that invites guests to engage with the land, themselves, and the Esalen experience beyond the traditional workshop format. The role also supports the coordination and administration of Esalen’s Teachers-in-Residence (TiR) program, Wednesday Evening Program (WEP), and other original programming that enriches the cultural and educational life on campus.

This is a role for someone who finds fulfillment in service, structure, and support. Living on the land and working both behind the scenes and as an active facilitator, you will help ensure that Esalen’s transformational experiences are delivered with integrity, clarity, and care.

Working under the direction of the Director of Education, this will serve as one of two coordinators sharing responsibility for program administration, facilitation, and delivery. Together, you will collaborate within flexible workflows, provide mutual coverage, and adapt to evolving programmatic and operational needs.

The ideal candidate brings steadiness, discernment, initiative, and a commitment to thoughtful, collaborative processes, finding satisfaction in creating the foundation that allows meaningful experiences to unfold. You are comfortable navigating diverse personalities and perspectives, bringing emotional intelligence, curiosity, and grace to complex situations.

• Coordinate, maintain, and publish the weekly Self-Guided Explorations (SGE) calendar, ensuring accurate scheduling and timely communication of updates.

• Manage scheduling for Esalen’s rotating team of facilitators, including tracking availability, confirming assignments, and coordinating coverage for cancellations, callouts, and substitutions.

• Serve as the primary liaison with Guest Services and other relevant departments to communicate schedule changes, coordinate logistics, and ensure alignment across teams.

• Prepare and distribute weekly schedules in both print and digital formats, coordinating content updates for the website, signage, and email communications to ensure accurate and timely information.

• Maintain regular communication with facilitators to confirm scheduling, logistics, expectations, and required deliverables, ensuring smooth coordination and execution of offerings.

• Collect, track, and process teacher invoices and related expenses, ensuring accurate documentation and timely submission to Accounting for approval and payment.

• Maintain accurate and up-to-date facilitator rosters, contracts, and onboarding documentation, ensuring records are organized, accessible, and managed in accordance with established processes and organizational requirements.

• Support the onboarding and orientation of new facilitators, including coordinating logistics, preparing and maintaining orientation materials, and ensuring facilitators…