Event Coordinator, Business

Event Coordinator – Riverside Harley-Davidson

Job Title: Event Coordinator
Department: Administration
Supervisor: General Manager and TMC Marketing Director
Pay Class/Status: Hourly/Non-Exempt

Summary: Our business incorporates many small events throughout the year as well as many big events during the summer time. These events are the basis for providing our customers with an exceptional experience. The Event Coordinator is critical to planning and executing these experiences for our customers.

• Obtain city, health, and alcohol permits.
• Event layout and traffic plan coordination.
• Schedule and facilitate dealership events.
• Weekly Event Coordinator conference calls.
• Maintain weekly and monthly Events calendar.
• Take pictures during events and keep FB page current during events with updates.
• Contact person for advertisers and walk‑ins on‑site and direct information to TMC Marketing Director.
• Track various expenditures and revenues, collecting fees and maintaining necessary records.
• Maintain in‑store promotional material (bag stuffers, marketing synopsis, door flyers).
• Keep Dealer Event Entry up‑to‑date with events.
• Update staff on current events, promotions, etc.
• Compose and edit promotional and informational materials such as e‑blasts, brochures, advertisements, etc.
• Ensure adequate staffing for events and schedules setup, technical, stage and other crews accordingly; supervise crews during events and facilitate breakdown.
• Provide assistance and information to customers and staff during events.
• Coordinate catering needs, preparing conference and meeting materials.
• Attend a minimum of two (2) Motorcycle Sales Department morning huddles each week, with the Saturday morning huddle being mandatory, and run through upcoming event(s) info and event spiffs.
• Perform other related duties as assigned or requested.

• None

• Approachable, likable, and enthusiastic personality.
• Excellent communication skills.
• Knowledge and experience with the Products and Services offered in a Harley‑Davidson dealership or ability to learn them quickly.
• Passion for the motorcycling lifestyle and riding community.
• Ability to relate with a broad customer base.
• High energy level required.
• General math, customer service, excellent personal communication.
• Work effectively with all areas of the dealership to maximize both customer and employee experience.
• Experience with computer systems including Microsoft Suite, Google products, or ability to learn quickly.
• Ability to handle confidential information with responsibility.
  High school diploma preferred.
• Valid driver’s license.
• Previous experience in marketing and events coordination is a plus.
• Ability to work a flexible schedule including weekends, holidays, and evenings.

• Requires use of both hands.
• Frequently required to bend, stoop, crouch, reach, handle tools and lift up to 40 lbs of material.
• Requires standing and/or walking for extended periods of time.

• Noise level in the work environment is usually loud.
• Potential exposure to battery acid, gasoline, chemical cleaning materials or other toxic materials commonly found in a motor vehicle service department.
• Occasionally exposed to exhaust fumes or other airborne particles.

• Entry level

• Full‑time

• Management and Manufacturing