Administrative Intern- Economic Development Division

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under direct to general supervision, performs a wide variety of routine to moderately complex administrative and technical assignments and research projects in one of various occupational fields within municipal government to obtain experience and training in public administration and technical disciplines; and performs other related duties and responsibilities as required. This position is located within the Economic Development Division in the Community Development Department.

DISTINGUISHING CHARACTERISTICS

The Administrative Intern class is a part‑time non‑benefitted (hourly) classification in which current students within a University system who are seeking a career in the public sector and working towards the completion of a degree related degree may receive on‑the‑job training and experience in the performance of routine and para‑professional administrative office work. Work assignments are closely monitored and reviewed primarily for accuracy and thoroughness in terms of the research conducted and conclusions/recommendations made, as well as the quality and expediency of production.

Employees are assigned to positions based upon the City’s needs, and the incumbent’s interests which most closely align with the college program enrolled in. Incumbents may be assigned to the Office of the City Manager, Finance Department, Information Technology, Human Resources, Community Development (Planning), Public Works (Administration), Communications/Media/Marketing, Public Relations, Economic Development, and/or to a specialized departmental activity project.

Interns shall learn to apply concepts and work procedures and methods in assigned area of responsibility and to resolve problems and issues that are specific and less complex, and/or repetitive. Exceptions or changes in procedures are explained in detail as they arise working solely with the supervisor. The Administrative Intern class is intended for a period not to exceed one (1) year for recent graduates, and not to exceed two (2) years for currently enrolled students.

SUPERVISION RECEIVED AND EXERCISED

Receives direct to general supervision from professional level engineering staff.

Examples of Duties

• Assist with various Economic Development duties and responsibilities such as coordinating Grand Openings, Ribbon Cuttings and Ground breakings.
• Assist with business outreach and discussing various events and opportunities with the business community.
• Assist with developing various social media posts and marketing materials.
• Assists in performing research and analysis on administrative, fiscal and operational matters as directed; gather, comply and organizes data, prepares reports to summarize findings.
• Follows-up on a variety of matters concerning citizen inquiries and provides technical and administrative assistance to resolve complaints, or refers to appropriate authority.
• Operates a commuter to key data, performs file maintenance and generates computer reports; may initiate or prepare correspondence in the performance of assigned tasks.
• May provide assistance with GIS, Social Media and Computer technical support.
• Participates in updating, designing, and maintaining the City’s Website, as well as managing the City’s social media pages.
• Creates flyers, graphics, videos, and photographs during special events.
• Ass…