Records Analyst III - Degree Auditor

Duties and Responsibilities

• Reviews senior contracts and updates degree audits for a segment of undergraduate students in the College of Arts and Sciences, Divinity School, School of Education, and/or School of Business, as assigned.
  • Determines whether student senior contracts fulfill remaining degree requirements and can be approved.
• Monitors approved senior contracts each quarter to verify continued eligibility for graduation; meets with students as needed.
• Monitors student compliance with deadlines for self-paced courses, equivalency exams, and minimum grade reports.
• Awards degrees for eligible undergraduate students at the end of each term.
• Works with colleagues to assemble the graduation list each Spring Quarter; assists in setting up the commencement services in the University database.
• Supervises an assigned function at University commencement services, addresses queries about graduation ineligibility.
• Participates in annual Degree Works maintenance in coordination with the Registrar.
• Leads Degree Works training sessions for faculty and staff advisors in group and individual settings.
• Troubleshoots faculty, staff, and student problems with Degree Works.
• Processes Change of Major requests from students in the SIS, Banner.
• May attend university committees as needed and assigned by the Registrar.
• Performs other duties as directed by the Registrar.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's degree (B.

A. or equivalent) from a four-year college or university. Also at least three years’ experience in a registrar’s office or advising office at the post-secondary level or an equivalent student service environment within higher education.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Will be required to perform mathematical calculations as a part of the degree audit process.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

To perform this job successfully, an individual should have knowledge of the Windows environment as well as the Banner and Degree Works computer systems. Ability to operate a computer, calculator, facsimile, copier and other standard office equipment required.

No certifications needed

Supervises a student worker in conjunction with other Degree Auditor(s).

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts and risk of electrical shock. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to…