TLMA Administrative Services Manager - Code Enforcement; COR

Job Openings TLMA Administrative Services Manager - Code Enforcement (COR)

EXAMPLES OF ESSENTIAL DUTIES

Assist in planning, organizing, reviewing, and evaluating the activities and performance of the assigned department programs to ensure their effective and efficient operation; assist in the development of departmental or programmatic goals, objectives and policies for areas within assigned purview.

Participate in the development and implementation of operating and administrative policies; participate in the development of new programs to facilitate long and short-term strategies within assigned department; provide support in the area of financial planning, including evaluating major plans such as capital budgeting, planning and investigation of financing methods.

Plan, direct and personally provide administrative support in administrative areas such as procurement and contract administration; direct the resolution of complex departmental administrative problems; interview, hire, train, and evaluate performance of subordinate staff; assist in planning, organizing and administering the department's annual budget.

Interact with members of the Board of Supervisors and their staff regarding community issues and/or constituent complaints; make presentations at Board of Supervisors meetings, city council meetings, Municipal Advisory Council meetings, and community/social interest groups.

Plan, organize and direct the activities of TLMA regional offices; facilitate the coordination of office activities with other County departments; design and maintain tracking and administrative processes; coordinate the training and rotation of staff.

Prepare or supervise the preparation of a variety of complex fiscal and management reports and correspondence; perform special studies. Collect Data and provide statistical reporting.

Planning, direction and coordination of the work of the TLMA Fiscal and Purchasing Units. Assigns, directs and coordinates the work of subordinate supervisors; discusses problems, checks and approves budgets, rate preparations, quarterly reports and year-end documents. Plans for training and development of staff, assures adherence to accounting principles.

Directs the interaction with internal and external auditors; works with staff to design management reports in support of efficient and effective operations.

Participate in Department grant seeking, grant writing and reporting.

Oversees the preparation of and adherence to the budgets of TLMA departments.

Oversee contract management and purchasing functions of TLMA.

Represents the division and oversees the interaction with other County departments at meetings.

Work with the internal and external auditors.

May represent the Department Head at meetings and conferences.

MINIMUM QUALIFICATIONS

Education:

Graduation from an accredited college or university with a bachelor's degree, preferably with a major in business administration, public administration or a closely related field to the assignment. (Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience:

Three years of professional experience functioning in a managerial, supervisory or administrative capacity within a Public Works department or organization, which involved responsibility for administration, planning, organization, and implementation of a variety of complex programs and projects. (A masters degree from an accredited college or university in administration, management or a related field to the assignment may substitute for up to a year and half of the required experience.)

Beyond work experience, qualified candidates are expected to display the core knowledge, skills, and abilities essential to success as the Administrative Manager:

Organizational Agility Knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures.

Presentation Skills Is effective in a variety of…