Manager, Franchise Legal Coordinator & Office Administration

Farmer Boys - Support Center

Description

JOB TITLE: Manager, Franchise Legal Coordination &Office Administration

DIRECT REPORTS: Guest Relations/Office Coordinator

CLASSIFICATION:Exempt

SUMMARY OF POSITION
:
Farmer Boys is seeking a highly structured, compliance-minded, and proactive
Manager, Franchise Legal Coordination & Office Administration to anchorour corporate headquarters and lead our franchise administrative operations.

Serving as a critical operational bridge between franchise owners, senior executive leadership, external legal counsel, and insurance risk partners, thisrole is designed for a professional with deep legal administrative or paralegal experience who wants to step into a corporate leadership seat.

Theideal candidate brings elite document control, rigorous deadline tracking, and professional poise from a sophisticated law firm or corporate legal environment along with experience managing general office administration duties. Leveraginga direct report, this position provides true administrative autonomy over ourmulti-state franchise compliance pipelines, corporate governance records, and corporate office operations

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1.Legal Operations, Corporate Governance & Franchise Compliance

• FDD & Document Integrity: Serve as the primary administrative gatekeeper for the Franchise Disclosure Document (FDD),orchestrating multi-state annual updates, registration windows, and mandatory regulatory archival processes.
• Contract Lifecycle Management: Manage the structural generation, meticulous proofing, execution tracing, and onboarding documentation for Franchise Agreements, renewals, sales, transfers, and complex corporate assignments.
• Corporate Information Architecture: Maintain and continuously optimize the company's master digital and physical document repositories,enforcing strict version control, record retention policies, and data security standards to support audit and compliance readiness.
• External Advisory Liaison: Coordinate formal administrative communications and information exchanges with outside legal counsel, commercial lenders, and regulatory government agencies.
• Financial & Fee Administration: Oversee the orderly administrative collection, tracking, and recording of franchise-related fees and underlying statutory agreements.

2.Leadership, Process Governance & Team Delegation

• Strategic Team Leadership: Direct, mentor, and supervise the Guest Relations/Office Coordinator, providing clear performance metrics, coaching, and career growth opportunities.
• Operational Continuity: Establish departmental priorities, design cross-training frameworks, and delegate daily tactical workflows to ensure zero-gap coverage of corporate administrative needs.
• Culture of Professionalism: Cultivate a highly polished,collaborative, and service-oriented environment across the corporate administrative division.

3.Facilities Contract Administration & Corporate Logistics

• Corporate Workspace Governance: Oversee day-to-day corporate headquarters operations, establishing policies for office access, secure parking logistics, key tracking, and physical security records.
• Vendor Contract Management: Manage relationships, service level agreements, and administrative budgets for corporate facility vendors, including IT support infrastructure, cleaning services, maintenance contractors, and office procurement accounts.
• Employee Integration & Workspace Readiness: Supervise the logistical onboarding of new corporate staff, ensuring immediate workspace preparation and hardware alignment.
• Internal Event Governance: Serve on the Annual Conference Planning Committee, managing corporate sponsor ships, vendor communication streams, housing logistics, and supply…