Invoice Accountant

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

The Invoice Accountant is responsible for preparing and verifying customer invoices, posting receipts and journal entries, processing credit/debit notes, reconciling accounts, supporting collections, and ensuring accurate financial records in ERP system.

Transaction Posting:

• Post collection receipts as per Invoice detail.
• Post Journal Vouchers for Debit/Credit note and ensure that they match the customer invoices, penalty & bank charges.
• Allocate all returns and penalties for the Sales team.

Process & Verification:

• Check & verify all sales invoices on Zahrawi’s ERP system every month.
• Verify & manage Zahrawi’s receipt books, PDC and current received check.
• Create an Export Letter of Credit (LC) to be sent to the customer.
• Send the statement of account to the customers and follow up with the Key Account Representatives for the collections.
• Reconcile & clean up all customer advance account.
• Prepare three Dunning letters and other documents to send to customers in cases of non-payment and block the account as per the instructions given during the collection meeting.
• Prepare Proforma Invoice discounting to be sent to the bank to balance the cash flow.
• Manage the stock take annually

Reporting & Analysis:

• Complete month end posting before closing calendar date.
• Prepare a special schedule for write off invoices to get the Manager’s approval as per the approval matrix.
• Update the Accounts Receivable report with the reason for the delay in the receiving the invoices from the Key Account Representatives.
• Prepare reports such as daily update collection report, collector commission, monthly AR aging report as well as bad debts provision, monthly schedule for customer advance, monthly collection etc. to be sent to the Management team.
• Prepare the Accounts Receivable Aging Report and send it to the to the Line Manager.
• Assist with all requirements requested by the Auditing team.