VIP Receptionist

We are seeking a professional and well‑organized Front Desk Receptionist to be the first point of contact for our organization. This role will combine front desk management with administrative and office coordination duties, ensuring smooth day‑to‑day operations while maintaining a welcoming and professional environment for visitors and staff. The position also involves supporting internal communications and assisting with HR‑related projects.

• Maintain the reception area to a high professional standard, ensuring it is clean, organized, and welcoming.
• Answer, screen, and forward calls/messages promptly and professionally.
• Greet and assist visitors in a courteous and polite manner.
• Manage incoming and outgoing post, courier deliveries, and collections.
• Report any maintenance issues to the appropriate department.
• Coordinate coverage for reception when needed.

• Monitor and replenish office supplies, including stationery, refreshments, and other essentials.
• Manage and implement the internal event calendar, from small initiatives to larger engagement activities.
• Update office communication boards or digital displays with relevant information.
• Oversee meeting room booking systems and ensure rooms are well‑maintained.
• Provide general administrative assistance to various departments as required.

• Manage internal HR communications via company channels such as internal messaging platforms or notice boards.
• Assist with HR projects and ad‑hoc administrative tasks.
• Support engagement initiatives and internal campaigns.

• Minimum of secondary education.

• At least 1 year of experience in a similar front‑desk, administrative, or office coordination role.

• Proficiency in MS Office applications.

• Strong verbal and written communication skills.
• Excellent interpersonal skills with the ability to interact at all organizational levels.
• Highly organized with strong coordination abilities.
• Ability to prioritize tasks and manage time effectively.
• Basic social media and internal communication platform skills.

• Professional appearance and demeanor.
• Friendly, approachable, and customer‑service‑oriented.
• Flexible, proactive, and adaptable in a fast‑paced environment.
• Collaborative team player with a can‑do attitude.
• Ability to remain calm and efficient under pressure.

• Associate

• Full‑time

• Administrative and Management

• Hospitality and Real Estate