Senior Administrator

Alliance Aviation Arabia is seeking a highly organized, experienced and motivated Senior Administrator to join our new team in KSA. This position will be based in Riyadh. This key role requires a proactive and dynamic self-starter who can take ownership of setting up office operations from the ground up, and handle all day-to-day administrative, office management, HR, Payroll & government relations functions in a dynamic General Aviation (GA) environment.

• Coordinate together with Station Manager (AlUla based) to complete the setup of the hangar facility in AlUla, including sourcing and coordination of suppliers, utilities, furnishings, stationery and IT infrastructure.
• Handle the leasing or purchasing of company vehicles.
• Provide full administrative support to Management and other personnel as required.
• Be the primary point of contact for HR, Payroll & Government Relations functions for the Company in KSA, working closely with the Company’s HR Executive who will oversee such matters.
• Assist with visa processing, liaising with officials as and when required, attending onsite meetings on behalf of the company as and when required.
• Handle the day-to-day administrative duties supporting flight operations and ground handling.
• Maintain accurate records and ensure smooth coordination with internal teams and external partners.
• Demonstrate excellent administration and coordination skills. The role will involve coordinating with the high-end hotels and incorporating the local touristic areas and places of interest, coordinating VIP cars on arrival, making restaurant reservations in the old town of AlUla for visiting clients, hot-air balloon trips and private visits of certain sites.
• Ensure compliance with company standards and local regulations.
• Handle confidential information with discretion and professionalism.
• Represent Alliance Aviation Arabia across the Kingdom with professionalism and pride.

• Saudi national (as per role eligibility)
• Available to start in January 2026
• Position is best suited for individual currently living in Riyadh. Travel may be occasionally required to the Company’s hangar facility based in Al Ula
• Full time (40-hour week) office based
• Will join under a single status contract
• Proven experience (4+ years) in senior administration, preferably with Office Management/HR/Payroll/Government Relations background
General Aviation is an advantage, but not mandatory
• Demonstrated ability to work independently with minimal supervision and take initiative to solve problems.
• Excellent organizational, communication, interpersonal and multitasking skills.
• Strong professional presentation.
• Strong proficiency in Microsoft Office Suite.
• Bi-lingual essential - fluent in Arabic and proficient in English (spoken and written)
• Full Driving Licence is essential

This position is ideal for someone who thrives on autonomy, enjoys creating structure from scratch, building processes from the ground up, takes pride in delivering a premium administration experience and can manage diverse tasks in a rapidly evolving environment. A true self starter with a “can-do” attitude, attention to detail, and a strong sense of ownership will excel here. The successful candidate must be confident working on own initiative from the onset.