Executive Assistant

Talent Acquisition | HR Operation | Recruitment | | Sourcing | | Hiring | | HR | Onboarding | Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate thrives in a fast‑paced environment, demonstrates exceptional communication skills, and consistently handles sensitive information with discretion and confidentiality. This role requires strong problem‑solving abilities, excellent time‑management skills, and the ability to anticipate the needs of executives.

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Uphold strict confidentiality and handle sensitive information with professionalism.

• Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
• Coordinate and manage special projects and initiatives as assigned.
• Assist in the preparation of reports, summaries, and data analyses to support executive decision‑making.
• Streamline administrative processes to ensure efficient and effective workflow.

• Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
• Manage logistics for internal and external meetings, events, and engagements.

• Serve as a liaison between executives and employees, clients, vendors, and external partners.
• Draft, review, and send professional emails and communications on behalf of executives.
• Build and maintain positive working relationships across the organization.

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• 1–3 years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools (Google Workspace, project management platforms).
• Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
• High level of discretion, integrity, and professionalism.

• Strong problem‑solving and critical‑thinking skills.
• Experience supporting C‑level executives.
• Ability to work independently while managing multiple high‑priority tasks.
• Excellent interpersonal and relationship‑building abilities.
• Tech‑savvy and adaptable to new systems, tools, and technologies.

Associate

Full‑time

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