Assistant Document Controller

The Assistant Document Controller provides assistance to Document Control Department to maintain and manage all important documents either for a project or department. The role assists in maintaining a comprehensive filing system and computer database for all documents to be oriented in document control department, remaining committed to maintain confidentiality as per Company policies and procedure.

• Assist in maintaining and organizing electronic and physical document filing systems in accordance with Company standards and procedures.
• Support in the distribution, retrieval, and tracking of documents, including ensuring accurate and timely delivery to relevant personnel or departments.
• Assist in reviewing documents for completeness, accuracy, and compliance with formatting and naming conventions.
• Aid in the creation and updating of document templates, forms, and procedures as necessary.
• Assist in the preparation and organization of documents for internal audits, reviews, or presentations.
• Provide support in responding to document-related inquiries or requests from internal and external stakeholders.
• Collaborate with the Document Controller and other team members to ensure efficient document management processes and workflows.
• Assist in maintaining confidentiality and security of sensitive documents and information.
• Help in identifying opportunities for process improvements and efficiency enhancements within the document control function.
• Adhere to Company policies, procedures, and quality standards related to document control and information management.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

• Knowledge of operating computer peripherals and office equipment (Scanner, Printer, Plotter, Fax Machine,
• Knowledge of operating Adobe, Microsoft Word, Excel basic operating.
• Broad knowledge of departmental function, terminology and interrelationships
• Knowledge of electronic data management systems.
• Knowledge of Filing (Hard Copies) and Samples management systems
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Minimum 3 year(s) working experience, 2 year(s) relevant working experience, 2 year (s) GCC is a plus

• Resilience
• Build High-Performing Teams
• Cyber Security Architecture L4
• Compliance enforcement L3
• Quality
• Leadership
• Database Knowledge L1
• Recordkeeping and Logs L1
• Customer Document Analysis L1
• Data Archiving L1
• Records Management L1

Bachelor's Degree in Business Administration or any related field