Business Assistant - KSA Profilenew

About the Role

We are looking for an ambitious and motivated Business Assistant to support the smooth & effective day-to‑day management of our growing business in the Kingdom of Saudi Arabia. With excellent organisation and administration skills, you’ll be adept at prioritising in a fast‑paced and ever‑changing environment and will take pride in supporting our teams to deliver world‑class events & venues. To come on this journey with us, you will have a great sense of humour, be incredibly resourceful, collaborative, creative, and relish a challenge.

• Welcoming visitors, assisting with client meeting arrangements and coordinating team meetings and social events.
• Efficiently manage shared Outlook mailboxes, promptly responding to inquiries.

• Provide direct administrative assistance to the Chief Strategy Officer and visiting team members.
• Responsibilities include diary management, travel and accommodation arrangements, preparation of reports and presentations and organising meetings and client engagements.
• Support development of all forms of client and stakeholder communication.

• Assist the General Manager in managing insurance, licenses, and essential documentation, including staff handbook and policies.
• Stay updated on any changes to local regulations or requirements that may impact office operations in Saudi Arabia and implement necessary adjustments to ensure compliance.
• Coordinate with local authorities or regulatory agencies in Saudi Arabia as needed to address compliance‑related matters or obtain approvals for business activities.
• General administration of the company documentation system (Microsoft SharePoint), ensuring version control and providing staff training and support.

• Serve as a primary liaison with service providers, ensuring high‑quality service delivery to our team.
• Assist in maintaining IT infrastructure and applications, including hardware, software, and databases.
• Provide administrative support for our CRM, travel, and other business systems.

• HR:
  Assist the HR team with PRO Services, ranging from visa processing, secondary registration services including QIWA, GOSI etc., and the onboarding of new staff to the team.
• Finance:
  Offer support for various financial management duties as required, including timely processing of invoices in our finance system (Xero) and managing payments.
• Projects:
  Provide administrative support to project teams, including supporting in the mobilisation of project teams including arranging visas and insurance, booking travel & accommodation.

• A professional qualification in business administration or equivalent experience.
• Proven experience in business administration within a small to medium scale company.
• A track record (evidenced) of working across the range of business areas noted in the job description.
• Proficient in the use of SharePoint, Microsoft 365 and Office, inc. Word, Excel, PowerPoint.
• Good knowledge of IT Systems, Software, Hardware, and technical capabilities.

• Able to use initiative, problem solve and take ownership of outcomes.
• Strong project management skills, with the ability to manage competing priorities.
• First‑rate organisational skills, attention to detail and high level of accuracy.
• A natural and confident communicator with strong verbal and written communication skills.
• Excellent relationship builder with ability to interact with a wide variety of internal and external stakeholder groups and audiences.
• Highly proactive, self‑motivated, and resourceful.
• Sets high standards and is tenacious in getting the job done.
• Problem solver.
• Able to work well under pressure.
• Adaptable in an ever‑changing environment.

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.