Administrative Assistant

Key Responsibilities:

• Calendar Management:
  Organize and maintain the VP’s schedule, including meetings and appointments.
• Travel Arrangements:
  Coordinate travel reservations, itineraries, and logistics.
• Report Consolidation:
  Gather and compile financial and departmental reports for review.
• Presentation Preparation:
  Create and format presentations for internal and external meetings.
• Power BI
  
  Skills:
  
  Ability to generate and interpret dashboards and reports using Power BI.
• Team
  
  Collaboration:
  
  Work closely with the finance and reporting team to ensure smooth operations.
• Vendor & Visitor Coordination:
  Welcome visitors, prepare gate passes, and send meeting invites.
• Email Drafting:
  Compose and manage professional correspondence on behalf of the VP.
• Executive Support:
  Provide comprehensive assistance to the VP and the department, ensuring confidentiality and efficiency.

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Presentation and reporting skills
• Ability to maintain confidentiality
• Problem-solving and proactive approach
• Teamwork and collaboration

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Oracle ERP
• Power BI

• Ability to work under pressure and meet tight deadlines
• High level of commitment and reliability
• Strong time management skills
• Flexibility and availability when required