Function Admin

We are an equal opportunity employer and comply with the global human rights policies and equality laws in the countries we operate in. We value diversity and do not discriminate on the basis of age, pregnancy or marital/civil partnership, religion or belief, gender, disability, and we are Mowaamah‑GOLD certified in Saudi.

To organize and coordinate Function activities and manage office administration and procedures, to ensure organizational effectiveness and efficiency. The core purpose is to develop intra‑office communication protocols, apply administrative procedures, manage data collection, arrange weekly/monthly meetings with the MOM, and manage and organize business visits, travel booking, and claims for the FH and LT.

• Meetings & Governance:
  Coordinate and schedule meetings end‑to‑end, including preparing agendas, taking minutes, and ensuring follow‑up on action items. Manage all logistics such as room booking, catering, materials, and setup to ensure smooth and effective meetings for the HR team.
• Reporting & Analytics:
  Prepare, consolidate, and maintain HR reports and dashboards on a daily, weekly, and monthly basis. Support data accuracy and provide clear insights to the Function Head and HR Leadership Team to enable informed decision‑making.
• Presentations (HR LT):
  Develop clear and professional presentations for the HR Leadership Team, including data summaries, insights, and key updates to support business reviews and strategic discussions.
• HR Governance:
  Support key HR processes such as Town Halls, monthly reporting, Visier updates, exit interviews, ELR investigation and action plan tracking and follow‑up. Ensure timelines are met and information is accurate and well organized.
• Employee Engagement & HR
  
  Activities:
  
  Plan and execute employee engagement initiatives and internal HR activities. This includes organizing events, creating and publishing newsletters, and supporting initiatives that improve employee experience and culture.
• Talent Agenda & Cross‑Functional
  
  Collaboration:
  
  Work closely with Talent Management, Communications, and Total Rewards teams to support and deliver the talent agenda, related HR initiatives and internal communications.
• Head Office
  
  Activities:
  
  Manage Head Office‑related activities such as organizing photoshoots, internal campaigns, and supporting company‑wide events and communications with related stakeholders.
• Budget & Finance Management:
  Track and manage HR budgets, monitor expenses, and ensure alignment with company policies. Act as petty cash custodian, handling reconciliations, expense reports, and reimbursements accurately and on time.
• Administration & Office Support:
  Provide day‑to‑day administrative support, including managing correspondence, filing documents, and maintaining organized records for easy retrieval.
• Management Team Support:
  Support the management team with administrative needs such as handling communications, coordinating shipments, and ensuring smooth daily operations.
• Attendance & Records Management:
  Maintain accurate records of leave and support HRLT in claims, credit cards and settlements.
• Procurement (SAP & MyBuy):
  Create and manage Purchase Requisition s (PRs) in SAP and MyBuy, ensuring all requests follow company processes and approvals.
• Travel & Logistics:
  Coordinate travel arrangements including hotel bookings and transportation for Pepsi Co sector and global team visits, working closely with Facilities to ensure a smooth experience.
• Legal Support & Contract Management:
  Support legal processes by maintaining organized archives of contracts and legal documents, ensuring proper filing, confidentiality, and easy retrieval. Track contract status, renewals, and key deadlines to ensure compliance and timely follow‑up.

• Bachelor’s degree in Business Administration, HR, Management, or a related field (preferred).
• Diploma in Administration or Secretarial studies is acceptable with strong experience.

• 2/4+ years of experience in executive administration or senior administrative roles.
• Experience supporting senior leaders (e.g., Director, VP, Leadership Team).
• Strong background in office management, reporting,…