Inbound Invoice Matching Senior Officer

Responsibilities

Ensure invoices are received on time and are accurate in comparison to the commercial agreements and purchese orders.

Deliveries:
Schedule deliveries with vendors according to the warehouse receiving capacity, product priority and availability in order to ensure optimum stock levels. Check accuracy of the expected delivery by comparing vendor's Advanced Shipping Note (ASN) with the Purchase Orders to mitigate discrepancies and delayed delivery.

Enter received items into the system by registering quantities and item names to track and ensure delivery completion.

Conduct the final check of actual received items versus scheduled delivery items by comparing vendor's documentation with the internal receiving slip to ensure accuracy.

Discrepancies:
Identify any discrepancies in the purchase or delivery by reviewing accompanying documentation and other records e.g. system reports and follow up on reconciliation e.g. with vendor, warehouse, etc as per the guidelines of the management team to resolve the discrepancies.

Documentation:
Handle invoices and other documentation accordingly by handing over the complete and cleared documentation after solving any discrepancies to the Finance team. Keep track and record documents transferred to other departments e.g. Proof of Delivery copy to serve as future reference for internal auditing and ensure compliance with internal procedures.

Follow-up on the expiry policy by performing regular checks and requesting exceptions from the management team when required to ensure completion of the invoicing cycle. Employee's duties are not limited only to the above-mentioned accountabilities; he or she may perform other duties as assigned.

Indoors 90%;
Outdoors 10% – warehouse receiving area.

Working days: 5 days;
Days off: 2 days.

Working hours:

8:00 AM to 6:00 PM, with a 1-hour break.

Education:

High school graduate.

Experience:

1 year of experience, preferably in a general accounting background.

Computer skills: MS Office Suite.

Languages:

English – preferable, Arabic – mandatory.