Executive Assistant​/Receptionist

This role serves as the first impression of the business and a key support function for three senior leaders, including the Country Lead. It plays a critical role in ensuring the office operates smoothly, visitors receive a professional and welcoming experience, and executives remain focused on their priorities.

The position is ideal for someone who is highly organized, proactive, and comfortable balancing front-of-house responsibilities with executive support in a fast-paced environment.

• Act as the first point of contact, welcoming visitors and ensuring a professional front-of-house experience
• Manage incoming calls, emails, and deliveries efficiently
• Coordinate meeting rooms, visitor access, and refreshments
• Maintain a tidy, organized, and presentable reception and shared office areas
• Handle general office queries and provide support to staff and visitors
• Liaise with facilities, IT, and building management as required
• Manage calendars, meetings, and room bookings for three senior executives
• Coordinate internal and external meetings, ensuring smooth scheduling
• Prepare meeting agendas, documents, and basic presentations
• Arrange travel bookings and itineraries
• Manage expenses, invoices, and basic administrative reporting
• Track actions and deadlines to ensure timely execution
• Act as a trusted point of contact for internal and external stakeholders

• Maintain organized digital and physical filing systems
• Support onboarding logistics for new employees
• Assist with ad hoc administrative tasks and projects
• Ensure confidentiality of sensitive information at all times

• Able to remain calm and professional in a busy reception environment
• Strong ability to prioritize across multiple executives independently
• Proactive in identifying and resolving issues early
• Clear and professional communicator
• Comfortable managing expectations and following up when needed

• Proven experience in a receptionist, Executive Assistant, or office support role
• Ability to work from the office on a full-time (daily) basis
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Experience interacting with senior stakeholders and visitors
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) and expense tools (e.g., Concur)
• Experience supporting multiple executives simultaneously
• Background in a corporate or professional services environment
• Fluency in English and Arabic

• Hands-on, proactive, and solution-oriented
• Reliable, discreet, and highly trustworthy
• Comfortable multitasking and shifting priorities
• Visible and engaged presence within the office environment