Document Controller Lead - Saudi National

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Job Description:

Parsons is seeking an experienced and detail-oriented Document Controller Lead - Saudi National to oversee all document management and control activities for a large-scale airport development program. The successful candidate will manage project documentation systems, ensure compliance with document control procedures, maintain accurate records, and support efficient information flow across multidisciplinary teams. The role requires strong organizational skills, leadership capability, and experience working on complex infrastructure or aviation projects.

The ideal candidate will have a minimum of 8 years of experience in document control, including experience leading document control teams on large construction, infrastructure, or airport projects.

• Establish and maintain project document control systems, processes, and procedures in accordance with project and client requirements.
• Manage the receipt, registration, distribution, tracking, filing, and archiving of all project documentation.
• Ensure all incoming and outgoing documents are properly controlled, logged, and transmitted in a timely manner.
• Maintain document numbering systems, revision controls, and document workflows.
• Administer and maintain electronic document management systems (EDMS) and ensure data accuracy and integrity.
• Ensure compliance with company standards, project procedures, and quality management requirements.
• Monitor document control activities to ensure alignment with contractual and regulatory obligations.
• Support audits and ensure all records are maintained in an audit-ready condition.
• Coordinate with engineering, construction, procurement, commercial, and client teams regarding document submissions and approvals.
• Serve as the focal point for document control matters between contractors, consultants, and stakeholders.
• Track document review cycles and follow up on overdue submissions and approvals.
• Facilitate efficient communication and information flow across project teams.
• Prepare regular reports on document status, submission logs, outstanding actions, and workflow performance.
• Monitor KPIs related to document turnaround times and compliance metrics.
• Provide accurate reporting to project management and stakeholders.
• Identify bottlenecks and recommend process improvements.
• Lead and supervise document controllers and administrative support staff.
• Provide training and guidance on document control procedures and systems.
• Allocate workload effectively and ensure team productivity and quality standards are maintained.
• Promote a culture of accuracy, accountability, and continuous improvement.
• Ensure proper maintenance and archiving of all project records throughout the project lifecycle.
• Manage final handover documentation, as-built records, and closeout documentation.
• Ensure secure storage and retrieval of confidential and sensitive documents.
• Support project closeout activities and long-term records retention requirements.

• Bachelor’s degree or Diploma in Business Administration, Information Management, Engineering, or a related field.
• Minimum 8 years of experience in document control within construction, infrastructure, or airport projects.
• Experience leading document control functions on large-scale or multidisciplinary projects.
• Strong understanding of project documentation processes and workflows.
• Proficiency in EDMS platforms such as Aconex, SharePoint, Documentum, or similar systems.
• Strong knowledge of document control standards, procedures, and best practices.
• Excellent organizational and time-management skills.
• Strong communication and coordination abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced project environment.
• Proficiency in Microsoft Office applications.

• Experience working on airport, aviation, or mega infrastructure projects.
• Knowledge of ISO quality management systems and compliance standards.
• Experience managing document control during project closeout and handover phases.
• Strong leadership and team management capabilities.
• Ability to work effectively in multicultural and multidisciplinary environments.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.