Executive Assistant

Join us as an Executive Assistant in our newly established team based in Riyadh.

In this role you will provide proactive, high-level administrative, organisational, and logistical support to the CEO and Head of Investment Banking Saudi Arabia and the wider Saudi team. The role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

• Calendar Management: plan, coordinate, and manage complex diaries, ensuring optimal use of time and seamless scheduling of internal and external meetings across multiple time zones
• Travel & Logistics: arrange and oversee all aspects of travel, including flights, visas, accommodation, and ground transportation, ensuring compliance with internal policies and approvals
• Meeting Support & Coordination: management and facilitation of internal meetings, client meetings and ensuring entries are updated in the internal Barclays portals
• Systems & Tools: maintain and update client details in relevant systems such as Outlook, and internal Barclays portals
• Event Management: support organisation of client events, conferences, and roadshows in Saudi and wider MENA region, including registrations, logistics etc.
• Expense Management: process and reconcile expense claims on a timely basis, maintain accurate records and ensure compliance with policy
• Stakeholder support team Management:
  Act as a key point of contact for coordination of all logistics for visiting Senior Executives visiting the region and managing queries with discretion and professionalism
• Team Support: provide broader administrative support to the Saudi team, including onboarding new joiners, maintaining distribution lists, coordinating annual leave records, travel schedules, and supporting ad hoc projects and initiatives
• Day to Day & Ad Hoc Support: handle a variety of day‑to‑day and ad hoc tasks and requests from the CEO and the broader team, ensuring coordination of urgent priorities as needed with timely follow‑up and execution

• Proven experience supporting senior executives in a large and matrixed organisation
• Strong organisational skills, with the ability to prioritise, multi‑task, and deliver to tight deadlines
• Excellent written and verbal communication skills
• High level of discretion and professionalism when handling confidential information
• Strong attention to detail and problem‑solving abilities
• Both written and spoken proficiency in English and Arabic

• Previous experience working as an Executive Assistant within Financial Services
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)

You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job‑specific technical skills.

This role is based in Riyadh.

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed.

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day‑to‑day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.