Sports Medicine Center - Head of Administration
Job in
Riyadh, Riyadh Region, Saudi Arabia
Listed on 2026-07-06
Listing for:
Qiddiya Investment Company
Full Time
position Listed on 2026-07-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
Role Summary
The Sports Medicine Center - Head of Administration leads all administrative non‑clinical facility support, procurement, scheduling, vendor management and operational support functions for the Sports Medicine Center. The role ensures that the center operates efficiently, resources are well‑managed, facilities are ready and service lines receive the administrative support required to deliver excellent customer and patient experiences. Candidates with Sports Medicine Center Experience will be given preference.
Key Responsibilities- Lead all administrative operations including front office scheduling support, document control coordination services and operational administration.
- Establish administrative operating models, workflows, policies and service standards.
- Ensure administrative services support the needs of sports, rehab, performance, medical and customer‑facing teams.
- Monitor administrative workloads, turnaround times and service quality.
- Resolve administrative issues that impact service delivery or customer experience.
- Support the Sports Medicine Center Director in budgeting, financial tracking and cost control.
- Monitor administrative expenses, procurement spending, vendor costs, facility costs and support service budgets.
- Identify cost optimization opportunities without compromising service quality or safety.
- Support financial reporting, budget variance analysis and operational planning.
- Work with Finance to ensure accurate documentation, approvals and cost allocation.
- Oversee facility readiness, maintenance coordination, space utilization and operational infrastructure.
- Manage vendors and service providers including contracts, SLAs, performance reviews and issue resolution.
- Ensure equipment, supplies, assets and support services are available and maintained.
- Coordinate with facilities management, clinical engineering, IT, procurement and logistics teams.
- Ensure all administrative and facility support services meet safety, quality and operational requirements.
- Oversee procurement requests, inventory coordination, stock levels and supply availability.
- Ensure timely sourcing of operational materials, office supplies, equipment and support items.
- Monitor inventory controls to prevent shortages, overstocking or wastage.
- Coordinate with service line leaders to forecast operational needs.
- Ensure procurement activities comply with policies, approvals and budget controls.
- Identify opportunities to streamline administrative workflows and reduce manual effort.
- Implement systems, tools and process improvements to enhance efficiency.
- Support digital transformation initiatives related to scheduling, documentation, reporting and operations.
- Develop administrative dashboards and reports to support performance monitoring.
- Standardize templates, records, forms and internal communication processes.
- Ensure administrative operations comply with organizational policies, regulatory requirements and audit standards.
- Maintain documentation readiness for internal and external audits.
- Identify operational and administrative risks and implement mitigation actions.
- Support incident reporting, emergency response coordination and business continuity planning.
- Ensure confidentiality, data protection and proper records management.
- Act as the central coordination point between service lines, support functions, vendors and leadership.
- Ensure smooth execution of events, programs, clinics, screenings and operational activities.
- Coordinate staffing schedules, room bookings, equipment availability and logistical requirements.
- Support customer‑facing teams in resolving administrative escalations.
- Enable service line directors to focus on service delivery by ensuring a strong administrative backbone.
- Ensure uninterrupted administrative and facility support operations.
- Maintain cost control and budget discipline across administrative functions.
- A…
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