Executive Assistant - QHC

Executive Assistant General Job Information

• Job Title: Executive Assistant
• Department: Executive Office
• Reporting Line: Executive Director / Senior Leadership
• Location: King Faisal Specialized Hospital / Riyadh, KSA
• Job Grade: TBC

The Executive Assistant provides high-level executive, operational, and coordination support to senior leadership, ensuring seamless execution of strategic priorities. The role acts as a central coordination hub across departments, ensuring alignment, follow-through, and effective communication.

Manage complex and dynamic calendars, ensuring prioritization of strategic initiatives, leadership engagements, and governance requirements.

• Anticipate scheduling conflicts and proactively resolve them while optimizing leadership time utilization.
• Prepare high-quality briefing materials, including background notes, summaries, presentations, and decision-support documents.

• Track execution of leadership priorities and cross-functional initiatives.
• Maintain structured trackers and dashboards to monitor progress, deadlines, and accountability.
• Follow up with internal stakeholders to ensure timely delivery and elevate delays where necessary.

• Coordinate executive committees, steering committees, and governance forums.
• Prepare agendas aligned with business priorities and decision requirements.
• Document key decisions, risks, and action items, ensuring full traceability and closure.

• Act as the primary coordination point between leadership and internal/external stakeholders.
• Draft executive communications, reports, and official correspondence.
• Handle confidential and sensitive information with professionalism and discretion.

• Maintain structured documentation, filing systems, and records.
• Coordinate logistics for executive meetings, events, and external engagements.
• Continuously improve administrative and coordination processes.

• Ensure optimal utilization of executive time through effective scheduling and prioritization.
• Maintain high completion rate of action items within agreed timelines.
• Deliver high-quality executive materials with minimal rework.
• Demonstrate proactive stakeholder coordination and responsiveness.
• Ensure governance meetings are structured, documented, and tracked to closure.

• Bachelor’s degree in Business Administration or related field.
• 6–10 years supporting senior executives.

• Executive Coordination
• Communication Excellence
• Confidentiality
• Organizational Effectiveness
• Stakeholder Management