Medical Secretary

Assists the Director / Head of the Department maintaining his/ her personal work schedule, completes special work projects, and performs administrative/secretarial work with discretion confidentiality, materials and information.

• Ensure through his / her action, either directly or indirectly that a superior quality of medical treatment, compassion and understanding is given to every patient served at the NMC Hospitals and Clinics.
• Coordinates and supervises daily administrative operations of the Head of the Department.
• Receives and distributes all incoming and outgoing correspondence.
• Creates and maintains an efficient and comprehensive filing / records system to facilitate quick and easy access to documentation/correspondence and information, when required.
• Answers telephone queries and make appointments for the Head of the Department.
• Composes correspondence as instructed or required.
• Accomplishes basic studies and special projects as assigned by the Head of the Department.
• Undertakes administrative work related to Committees chaired or attended by the Head of Department including arranged meeting venues/times; taking and drafting minutes circulating these, following up on associated correspondence.
• Prepares various statistical reports.
• Maintains office supplies through an inventory and monitors issuance.
• Operate office machines such as typewriter, fax copy machine and computer.

Performs other applicable tasks and duties assigned within the realm of the employee’s knowledge, skills and abilities.