Document Controller

At Knight Frank, we are seeking an experienced Document Controller to join our Project & Development Services Division in Riyadh, Saudi Arabia, supporting an ongoing PMC commission. This person will play a key role in the successful delivery of the project by implementing and maintaining robust document control systems that promote accuracy, compliance and seamless collaboration across multidisciplinary project teams. Join a globally recognised real estate consultancy and become part of a high-performing team delivering projects that are helping shape the future of Saudi Arabia while advancing your career within one of the industry's most respected brands.

• Document Management System Implementation:
  Develop and maintain a comprehensive document control system to manage project documentation efficiently.
• Process Development:
  Establish and enforce document control procedures, ensuring compliance with industry standards and client requirements.
• Promote best practices and continuous improvement.
• Quality Assurance:
  Ensure all documents are accurate, up-to-date, and meet quality standards before distribution.
• Version Control:
  Oversee document revisions, maintaining a history of changes to ensure accessibility to the most current versions.
• Access Control:
  Manage permissions to ensure sensitive information is accessible only to authorized personnel.
• Stakeholder Coordination:
  Facilitate effective communication among project teams, clients, and contractors regarding documentation requirements and updates.
• Audit Preparation:
  Maintain organized records to support internal and external audits, ensuring compliance with legal and contractual obligations.
• Training:
  Provide training to project personnel on document control processes and systems to ensure consistent application.
• Continuous Improvement:
  Regularly review and enhance document control processes to improve efficiency and effectiveness.

• Document Control Expertise:
  Proficient in implementing and managing advanced document control systems and processes.
• Attention to Detail:
  Exceptional accuracy in managing and reviewing documentation to ensure quality and compliance.
• Leadership:
  Strong ability to lead and mentor a document control team, fostering a culture of excellence.
• Organizational
  
  Skills:
  
  Outstanding ability to manage large volumes of documents, workflows, and deadlines.
• Communication
  
  Skills:
  
  Clear and effective written and verbal communication, ensuring smooth coordination with stakeholders.
• Problem-Solving:
  Analytical mindset to troubleshoot and resolve document-related issues efficiently.
• Technological Proficiency:
  Advanced knowledge of document management software, such as Aconex, Procore, or similar tools.
• Collaboration:
  
  Strong interpersonal skills to work seamlessly with multidisciplinary project teams and external partners.
• Time Management:
  Ability to prioritize tasks and manage competing deadlines in a fast-paced environment.

• Bachelor’s degree in business administration, information management, or a related field.
• At least 4–6 years of experience in document control within the construction, engineering, or real estate sectors, with a focus on large-scale projects.
• Demonstrated experience in Project Management Consultancy (PMC) roles is highly desirable.
• Proficiency in international document control standards (e.g., ISO 9001).
• Certification in document control management (e.g., EDMS certification) is an advantage.
• Familiarity with local and international legal and contractual documentation requirements.
• Fluency in English (essential); knowledge of Arabic is advantageous.