Office Manager - KSA

Overview

This role is open to Saudi nationals only.

We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our KSA office. This role combines general administrative and office management responsibilities with hands‑on support to our People & Culture team on HR operations.

You will be the go‑to person for maintaining a well‑functioning workspace, supporting employees across the employee lifecycle, coordinating with suppliers and vendors, and helping bring our internal events and team culture to life. It's a varied, people‑facing role ideal for someone who enjoys owning the details and keeping everything running seamlessly.

This role offers an excellent opportunity to gain broad exposure to People & Culture operations and develop a strong foundation in the function. The successful candidate will be an integral member of the People & Culture team, working closely with and reporting directly to the People & Culture Director. This position provides significant learning and development opportunities, with the potential for long‑term career growth within the People & Culture field.

Office & Facilities Management

• Oversee day‑to‑day office operations to ensure a smooth, organized, and efficient working environment.
• Manage office supplies and consumables and ensure timely replenishment.
• Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well‑presented office.
• Support operational workflows and help streamline administrative processes.

Reception & Administrative Support

• Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner.
• Coordinate meeting room bookings and provide support for employee office‑related requests.
• Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets.
• Coordinate travel arrangements such as hotel reservations and flight bookings.

HR Operations Support

• Support the People & Culture team with day‑to‑day HR operations and employee queries.
• Assist with onboarding and offboarding logistics to ensure a smooth experience for joiners and leavers.
• Help maintain accurate employee data and records, and support HR administration tasks as needed.
• Coordinate device and IT‑related procurement, license renewals, and vendor management in support of employee operations.
• Monitor and manage shared inboxes (e.g. the FP Info inbox) and route requests appropriately.

Operations & Events

• Assist in organizing internal office events, meetings, and team‑building activities.
• Manage internal event‑related logistics end‑to‑end, from supplier coordination to on‑the‑day support.

• Bachelor's degree in Business Administration or a related field.
• Minimum of 3 years' experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment. Exposure to HR or People operations is a strong plus.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Excellent organizational skills with attention to detail.
• Strong communication and interpersonal skills; positive mindset and service‑oriented.
• Discretion and professionalism in handling confidential employee and company information.
• Ability to work fully on‑site in our KSA office (no remote or hybrid options).
• Proactive, reliable, and able to work independently.
• Fluent in English.