Administrator EXA Ceramics

Overseeing day-to-day administration and execution of procedures within a company’s operations. Administrator works in a cross-functional department within a business. Ensure efficient coordination and support to executives.

• Maintain management agenda and assist in planning appointments, meetings, conferences, etc.
• Make travel arrangements for management.
• Handle and prioritize all outgoing or incoming correspondence (e‑mail, letters, packages, etc.)
• Handle confidential documents ensuring they remain secure.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost‑effective orders.
• Maintain electronic and paper records ensuring information is organized and easily accessible.

• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Serve as the frontline of the company’s communications. Answer incoming calls, respond to emails, and ensure that every query is directed to the appropriate party.

• Conduct research and prepare presentations or reports as assigned.
• Aid team members as needed, which could range from helping with presentations to organizing team‑building events.

• Achieve communication by respecting colleagues, co‑workers, superiors, and individuals and present a positive image.
• Ability to anticipate needs and potential problems, acting on them before they elevate.
• Effective management of one’s own time and the ability to prioritize tasks.

• Ability to obtain updated soft and technical skills related to the job.
• To have a vision and a plan for the career path and how to achieve it.

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

• Resolve any related problems arise and escape any complex operational issues.

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

• Coordinate well‑defined written systems, policies, procedures, and seek automation opportunities as much as possible.

• Comply to related policy and procedures and work instructions.

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high‑quality products/services.