Senior Administrative and Finance Assistant

Senior Administrative and Finance Assistant Job Description Apply now Senior Administrative and Finance Assistant

Grade: G6

Vacancy no.:BEY/DC/2026/09
Publication date: 24 July 2026
Final date to receive applications (midnight local time): 11 August 2026

Job : 13750
Department: RO-Arab States/DWT-Beirut
Organization Unit: RO-Arab States/DWT-Beirut
Location: Riyadh
Contract type: Fixed Term

Contract duration:One year

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates*

* The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid saudi  a work permit to reside and work in KSA.

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs .

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

* Conditions of employment for external candidates:
In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 272245 (SAR) yearly.

Over the last decade Saudi Arabia has achieved significant socio-economic development. In April 2016, the Kingdom launched Saudi Vision 2030, an ambitious long-term plan for sustainable development. In this context, the Ministry of Human Resources and Social Development of Saudi Arabia (MHRSD) has requested ILO support in a number of key thematic areas related to labour market regulation and decent work promotion.

Under Phase 3 of the Programme of Cooperation, entitled "Addressing Decent Work Gaps — An ILO contribution to realise Vision 2030", the ILO has established a project office in Riyadh, headed by a Senior Coordinator, to deliver the programme.

The Senior Administrative and Finance Assistant is a senior member of the office support team and is responsible for the efficient delivery and oversight of the office’s administrative, financial, human-resources and logistical operations, ensuring the smooth day-to-day running of the project office.

Reporting lines:

The Senior Administrative and Finance Assistant will be based in the ILO project office in Riyadh and will work under the supervision of the Senior Coordinator. The incumbent will work in close collaboration with the Regional Office for Arab states. Technical support and guidance will be provided by the Chief Regional Administrative Services at the Regional Office for Arab States (ROAS)

• Ensure smooth functioning of the project administration, office management and operation support related functions, in close collaboration with other administrative and operation support staff, through the provision of management and administrative support to the project. This includes processing entitlements, and maintenance of records and files.
• Advise and assist project staff with interpretation of administrative rules, regulations and procedures. Make travel and hotel reservations and assemble information pertinent to the purpose of travel.
• Play a proactive, coordinating role across the office's support services; ensure a smooth flow of office work and information; and oversee, guide and quality-assure the work of other support staff as assigned.
• Undertake financial support operations with a high degree of accuracy: process, verify and effectuate expenditures; monitor budgets and expenditure against the workplan; make adjustments to optimize the use of funds; and prepare budget-related reports, statistics and inputs for programme and budget, workplan and financial and technical progress reports, using the enterprise resource planning (ERP) system.
• Maintain the office travel plan; make travel and accommodation arrangements; and coordinate visa, residency (iqama), protocol and security requirements with the relevant Saudi government departments and service providers, ensuring the timely and compliant…