Executive Assistant Grade 6 Job Riyadh area,Riyadh Region Saudi Arabia,Administrative/Clerical

org. Setting and reporting the un secretary-general launched on 1 january 2019 a bold and new global reform which repositioned the un development system to deliver more effectively and efficiently the achievement of the 2030 agenda and the sustainable development goals.

as part of this reform, un resident coordinator offices (un rco), under the leadership of an empowered and independent un resident coordinator, support countries in the achievement of their development priorities and the attainment of the sdgs.

in its resolution a/res/72/279, the united nations general assembly endorsed the transformation of the development operations coordination office (dco) as a stand-alone coordination office within the united nations secretariat.

dco exercises managerial and oversight functions of the resident coordinator system under the oversight of the chair of united nations sustainable development group (unsdg).

in 2026, dco undertook a recalibration to ensure the rc system remains optimally configured to support the acceleration of the 2030 agenda and embodies the un2.0 shift- anchored in data, digital, innovation, behavioral science, strategic foresight, and a mission driven organizational culture.

the position is located in the united nations resident coordination office (rco) in riyadh, saudi arabia.

under the guidance of the head of office and direct supervision of the resident coordinator (rc), and in full confidentiality, the executive assistant ensures effective and efficient functioning of the rc front-office, overall management of the rc's schedule and logistical requirements, maintenance of protocol procedures, management of information flow, and follow up on deadlines and commitments made.

responsibilities

ensure effective and efficient functioning of the rc front office: maintain the resident coordinator’s calendar and representation schedule, arrange appointments and meetings of the rc, provide protocol coverage, ensure logistical details of rc participation in events, and act as an interpreter and/or taking minutes of meetings when required. Coordinate high-quality briefing materials for the rc for appointments, meetings, events, and missions and ensure that all correspondence and documents submitted to the rc are according to un norms and standards including directives, coordinate comments on behalf of rc for signature and action/follow-up when required.

Draft key correspondence, including notes to files, minutes of meetings and note verbales, and provide translation for official correspondence. Manage rc travel and missions, prepare travel requests, ensure flight bookings and provision of logistics information, and follow up on trip reports and travel claims. Maintain contact lists of high-level partners, un agencies, and diplomatic corps. Assist in organizing official events: travel (booking flights, request for security clearance, arrangements at airport, etc.)

for local and high-level visitors as required. In collaboration with the rco team, prepare and maintain checklists and templates for relevant processes (high level visits, meetings preparation etc). Coordinate the activities of the rc driver. Provide all similar services and support to rc.

ensure provision of effective communications support to the office: maintain the filing system (in teams/sharepoint) ensuring safekeeping of confidential materials. Use of automated filing system. Screen rc incoming calls and correspondence. Support the organization and communication of various coordination meetings, including unct meetings. Participate in the organization of official un days, public events, joint un events and provide secretariat and administrative support to the unct.

Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to rc.

general administration: act as an alternate to the rco administrative assistant when required to support rco in day-to-day administrative tasks as required, including contract administration, budget and finance, and human resource management. Assists with the collection and analysis of data as well as the preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualisations and updating information material such as web pages or brochures. Provide support to the rc in matters such as documentation, visas, travel arrangements, house and school search, etc. Ensures that requirements and background information used for data analysis are documented. Performs other relevant duties as assigned.

competencies
professionalism

ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various united nations administrative, financial and human resources rules and regulations in work situations. Ability to perform analysis, modeling, and interpretation of data in…