Executive Assistant

Job Description

We are seeking a highly organized, proactive, and trusted Executive Assistant to provide comprehensive support to the Managing Director and Saudi Leadership Team. In this role, you will serve as a key partner in enabling effective leadership operations, ensuring seamless coordination across stakeholders, and supporting the delivery of high-impact business priorities. The ideal candidate will bring strong executive presence, exceptional discretion, and the ability to manage complex priorities in a dynamic, fast-paced environment.

• Executive & Office Support Provide proactive administrative support to the Managing Director, including calendar management, correspondence, documentation, and daily office operations. Prepare high-quality reports, presentations, and corporate materials. Maintain organized filing systems and support efficient office administration.
• Leadership & Stakeholder Coordination Act as a liaison for the Saudi Leadership Team, facilitating collaboration across functions and stakeholders. Support communication and coordination with internal and external partners. Serve as a trusted and confidential member of the Leadership Team.
• Meeting & Governance Management Coordinate leadership meetings, including agendas, materials, minutes, and action tracking. Support Business Reviews, Town Halls, and leadership forums to ensure effective execution and follow-through.
• Travel & Expense Management Manage domestic and international travel arrangements, visas, itineraries, and accommodations. Process expenses, support budget tracking, and liaise with vendors in compliance with company policies.
• Events & Engagement Plan and deliver leadership visits, employee events, and engagement activities. Organizing all senior management team visits to Saudi and all Saudi Leadership team away days/team building sessions Coordinate regional and global leadership visits with strong cultural awareness and professionalism.
• Confidentiality & Compliance Handle sensitive information with discretion and professionalism. Ensure compliance with company policies, processes, and administrative standards.
• Projects & Continuous Improvement Support special projects and operational improvement initiatives. Leverage digital tools and collaboration platforms to enhance efficiency and ways of working.
• Additional Projects:
  Partner with HR on organizational development and design initiatives supporting employee development programs that enhance organizational capability and support long-term career growth.

Minimum 5 years of experience supporting senior executives (Senior Director / Executive level). Proven experience in executive administration, office management, and leadership support. Strong organizational and prioritization skills, with the ability to manage multiple competing demands. Excellent written and verbal communication skills, with strong stakeholder engagement capabilities. Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint) and digital collaboration platforms.

Demonstrated experience in:

• Complex calendar and travel management (including visas)
• Event planning and coordination
• Expense management and budget tracking

High level of integrity, discretion, and professionalism. Strong attention to detail, problem-solving capability, and ability to anticipate needs. Cultural awareness and ability to work across diverse teams and geographies.

Required Skills:

Adaptability, Communication, Event Planning, Interpersonal Relationships, Meeting Organization, Microsoft Outlook, Office Administration, Prioritization, Reporting and Analysis, Scheduling

Employee Status:
Regular Relocation: VISA Sponsorship:
Travel Requirements:
Flexible Work Arrangements:
Not Applicable

Shift: Valid Driving License:
Hazardous Material(s):
Job Posting End Date: 08/17/2026
* A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century. Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.