Executive Assistant

Job Description We are seeking a highly organized, proactive, and trusted Executive Assistant to provide comprehensive support to the Managing Director and Saudi Leadership Team. In this role, you will serve as a key partner in enabling effective leadership operations, ensuring seamless coordination across stakeholders, and supporting the delivery of high-impact business priorities. The ideal candidate will bring strong executive presence, exceptional discretion, and the ability to manage complex priorities in a dynamic, fast-paced environment.

• Provide proactive administrative support to the Managing Director, including calendar management, correspondence, documentation, and daily office operations.
• Prepare high-quality reports, presentations, and corporate materials.
• Maintain organized filing systems and support efficient office administration.
• Act as a liaison for the Saudi Leadership Team, facilitating collaboration across functions and stakeholders.
• Support communication and coordination with internal and external partners.
• Serve as a trusted and confidential member of the Leadership Team.
• Coordinate leadership meetings, including agendas, materials, minutes, and action tracking.
• Support Business Reviews, Town Halls, and leadership forums to ensure effective execution and follow-through.
• Manage domestic and international travel arrangements, visas, itineraries, and accommodations.
• Process expenses, support budget tracking, and liaise with vendors in compliance with company policies.
• Plan and deliver leadership visits, employee events, and engagement activities.
• Organize all senior management team visits to Saudi and all Saudi Leadership team away days/team building sessions.
• Coordinate regional and global leadership visits with strong cultural awareness and professionalism.
• Handle sensitive information with discretion and professionalism.
• Ensure compliance with company policies, processes, and administrative standards.
• Support special projects and operational improvement initiatives.
• Leverage digital tools and collaboration platforms to enhance efficiency