Office Coordinator (SMO Office

Company Description Impact Partners is a local consulting firm committed to supporting the realization of the 2030 Vision by delivering practical, results-oriented solutions to organizations and industries. The firm focuses on creating measurable impact for clients through a combination of strategic insight and hands-on execution. Its team brings together seasoned experts and emerging local talent, blending applied theory, professional experience, and innovative thinking.

With a strong understanding of the local community and culture, Impact Partners infuses its work with creativity, relevance, and sustainable value for stakeholders.

Key Responsibilities

• Manage the SMO Office calendar, schedule meetings, and coordinate executive appointments.
• Prepare meeting agendas, record minutes, and track action items through completion.
• Act as the primary coordination point between the SMO Office, Portfolio Managers, consultants, and other stakeholders.
• Maintain accurate records, documentation, correspondence, and filing systems.
• Coordinate travel arrangements and other administrative logistics.
• Support the preparation of management reports, presentations, and executive communications.
• Monitor the implementation of decisions and follow up on deliverables to ensure timely execution.
• Track governance actions and escalate overdue or at-risk items in accordance with established procedures.
• Provide day-to-day administrative and operational support to ensure the efficient functioning of the SMO Office.
• Assist with ad hoc administrative projects and other duties as assigned.

Requirements

• Bachelor or diploma agree in any related field.
• 0–3 years of experience in an administrative, executive support, or office coordination role.
• Previous experience supporting senior management or PMO/SMO environments is preferred.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Strong verbal and written communication skills in both Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of Microsoft Teams and SharePoint is an advantage.
• Strong attention to detail and ability to maintain confidentiality.
• Excellent meeting coordination, minute-taking, and follow-up skills.
• Strong problem-solving skills with a proactive and service-oriented mindset