Front Desk Receptionist - Office Administration

Front Desk Receptionist
- Office Administration

Job Snapshot

Role:
Front Desk Receptionist
- Office Administration

Location:

Riyadh, Saudi Arabia

Industry: Professional Services

Function:
Front Desk-Reception

Experience:

Previous reception or administrative experience preferred

Job Type: Full-time

Position Overview Front Desk Receptionist
- Office Administration in Riyadh, Saudi Arabia is a Professional Services opportunity with AECOM for an organized and service-focused professional responsible for reception, visitor management, meeting coordination, correspondence, and daily administrative support. As the first point of contact for clients, employees, contractors, and service providers, the role helps maintain an efficient, secure, and professional office environment while supporting smooth front-of-house operations.

Country:
Saudi Arabia

City:
Riyadh

Industry: Professional Services

Function:
Front Desk-Reception

Salary:  Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality:
Any

Job Type: Full-time

The Front Desk Receptionist provides the first direct interaction many visitors and clients have with the Riyadh office, making professional communication, organization, and responsiveness central to the position. Beyond reception coverage, the role connects employees, visitors, security, facilities, couriers, and administrative support functions. Accurate visitor records, well-managed meeting arrangements, timely correspondence handling, and disciplined access procedures contribute to both office efficiency and workplace security.

The position is suited to someone who can maintain a welcoming front-of-house presence while managing multiple administrative priorities with discretion and attention to detail.

• Welcome clients, visitors, contractors, employees, and service providers in a courteous and professional manner.
• Manage daily reception operations and maintain an organized front desk and visitor-facing environment.
• Answer incoming telephone calls, screen inquiries, take accurate messages, and route calls to appropriate contacts.
• Register visitors and manage applicable access procedures, visitor badges, and employee notifications.
• Coordinate meeting room reservations and help prepare rooms for scheduled meetings and business activities.
• Respond to general inquiries and direct employees or visitors to the correct department, meeting room, or contact.
• Receive incoming mail, documents, courier packages, and other correspondence and arrange timely internal distribution.
• Organize courier collections and outgoing deliveries while maintaining appropriate tracking records.
• Work closely with security teams regarding visitor access and front-of-house requirements.
• Coordinate with facilities and administration personnel when visitors, meetings, or office activities require additional support.
• Maintain accurate reception logs, visitor records, courier information, and related documentation.
• Assist with filing, scanning, printing, document preparation, data entry, and routine administrative activities.
• Monitor reception stationery and operational supplies and arrange replenishment through the appropriate internal process.
• Provide practical support for office meetings, employee activities, and internal events when required.
• Handle employee, client, visitor, and business information with appropriate confidentiality.
• Follow established workplace health and safety, security access control, and administrative procedures.
• Maintain composure and service quality when managing simultaneous visitors, calls, deliveries, and employee requests.
• Carry out additional reception and office administration responsibilities assigned by management.

The successful candidate should have strong English communication skills and be comfortable interacting professionally with employees, clients, contractors, visitors, and external service providers. A courteous manner and polished professional presence are important because the position represents the organization at the reception desk. Candidates should demonstrate strong…