Executive Assistant - Administrative Operations

Executive Assistant
- Administrative Operations Job Snapshot

Role:
Executive Assistant
- Administrative Operations

Location:

Riyadh, Saudi Arabia
Industry: Construction
Function:
Secretary-Executive Assistant

Experience:

6 years of progressive administrative or executive support experience
Job Type: Full-time Position Overview Executive Assistant - Administrative Operations in Riyadh, Saudi Arabia is a Construction opportunity providing high-level administrative, reporting, records, budgeting, staffing, and office coordination support to senior executives and project teams. Parsons Corporation is hiring an experienced Executive Assistant to manage complex day-to-day administrative activities, maintain accurate business information, coordinate internal resources, and support efficient executive and operational decision-making.

Country:
Saudi Arabia
City:
Riyadh
Industry: Construction
Function:
Secretary-Executive Assistant
Salary:
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality:
Any
Job Type: Full-time

The Executive Assistant will support assigned executives and work groups by maintaining the administrative structure behind daily project and office operations. The role combines traditional executive support with reporting, timekeeping, budget assistance, employee records, facilities coordination, and document preparation. Effective performance in this position will help leadership maintain accurate information, reduce administrative delays, and keep staffing, reporting, and operational activities properly organized.

• Prepare, edit, format, and distribute professional correspondence, reports, presentations, spreadsheets, and executive documents.
• Develop narrative reports, graphical summaries, and supporting materials for management review.
• Draft routine correspondence and administrative reports that do not require direct executive preparation.
• Answer and route telephone calls professionally and ensure messages reach the appropriate recipients.
• Receive, organize, and distribute mail and other incoming communications.
• Maintain orderly administrative records and ensure documents are available when required.
• Collect statistical and operational data from relevant teams and consolidate information into established reports.
• Review submitted data for completeness, consistency, and accuracy.
• Develop new reports or revise existing spreadsheet, graphical, and narrative reporting formats when requested.
• Distribute approved reports to internal and external recipients according to management instructions.
• Perform preliminary reconciliations of supplier invoices against supporting records and file documentation.
• Review employee time reports for accurate hours, project numbers, and Work Breakdown Structure charges.
• Follow up with employees and supervisors where timekeeping discrepancies require correction.
• Track paid-time-off balances and maintain planned absence schedules for assigned personnel.
• Maintain current employee directories, staff information, company resumes, and records of role changes.
• Update relevant internal systems when staffing, reporting lines, or workplace locations change.
• Maintain equipment records, service history, and planned maintenance information.
• Initiate repair or service requests for office equipment when required.
• Gather basic operating and financial information to support preparation of unit overhead budgets.
• Prepare recurring budget-related reports and administrative financial summaries.
• Assist with preliminary financial tracking and reconciliation activities.
• Coordinate seating plans, office layouts, and physical workspace requirements for the assigned unit.
• Arrange requests for…