Office Manager - Urban Core; REQ

Apply for Office Manager - Urban Core (REQ
457) at Qiddiya Investment Company in الرياض, S01, SA.

This Full time on site position offers great opportunities for career growth.

The Office Manager will oversee day-to-day office management and provide administrative and project coordination support across the Urban Core development program. This is an integrated mixed-use development and ideally the candidate will have experience in an Office Manager type role with a client-side developer or international PMC/PMO working on similar mega/gig projects. The role will ensure efficient office operations, support project teams, and drive effective coordination between internal stakeholders, consultants, contractors, and service providers.

• Office Management: Manage daily office operations and administrative activities across the project office. Coordinate facilities, workspace allocation, supplies, vendor services, and office logistics. Maintain a professional, efficient, and well-organized working environment. Support onboarding, visitor management, and administrative processes.
• Project Coordination: Coordinate meetings, workshops, and stakeholder engagements across multiple work streams. Track actions, decisions, and key deliverables, ensuring timely follow-up. Support project reporting, presentations, and documentation management. Maintain project calendars, stakeholder contact lists, and communication records. Act as a central coordination point between project teams, consultants, and external partners.
• Document & Administrative Support: Ensure project documentation is accurately maintained and stored. Assist in preparing reports, correspondence, meeting minutes, and executive briefing materials. Support procurement, contract administration, travel arrangements, and expense management as required.

• Bachelor's degree or Diploma in Business Administration, Project Management, or related field.
• 7+ years' experience in office management, project coordination, executive administration, or similar roles.
• Experience supporting large-scale commercial office, mixed-use, real estate, development, construction, or infrastructure projects.
• Strong organizational, stakeholder management, and multitasking skills.
• Proficient in Microsoft Office Suite, document management systems, and project coordination tools.
• Strong written and verbal communication skills in English.

• Highly organized and detail-oriented.
• Proactive and self-directed.
• Strong interpersonal and coordination capabilities.
• Able to manage multiple priorities within a fast-paced project environment.
• Professional, discreet, and service-oriented approach.