Secretary Administration Section

Vacancy:
Secretary in the Administration Section

13.09.2026 Expiring soon

Teaser

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The European Union Delegation to the Kingdom of Saudi Arabia is looking for:

Secretary in the Administration Section

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the Kingdom of Saudi Arabia works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Saudi government in areas that are part of the EU’s remit.

We offer

The post of secretary (Local Agent Group
3) in the Delegation’s Administration Section. The team consists of 24 people and there are occasional atypical working hours.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in the secretarial/receptionist field.

Following main tasks and duties are currently required:

• Greet visitors professionally upon arrival and represent the Delegation as the first point of contact for outside visitors
• Switchboard operation, placing and answering telephone calls as required
• Drafting notes, letters on protocol matters, visa issues, registration of Delegation’s expatriate staff and their family members
• Make sure the reception is never left unattended during office hours; organize rotation schedule with secretaries
• Open, register and filter incoming mail, route mail to appropriate individuals and keep mailing lists up to date, using ARES application
• Receiving and registering tenders
• Addressing envelopes for local post / diplomatic pouch / driver
• Filing, archiving; making paper copies and assistance in distribution of documents to staff as required
• Occasional translation/interpretation and other logistical support to the organization of meetings/events/missions;
• Other secretarial assistance as designated by the Head of Administration
• Check  and hand out visitor badges
• Keep the reception room, inside and outside lobby tidy to assure a professional and representative environment for the arrival and departure of visitors.
• Cooperate with the security staff present in the outside lobby
• Contact relevant staff members upon arrival of visitors
• Regular updating of Delegation Directory and Private Phone Numbers
• Carry out Meeting rooms planning for all entities

The base salary will depend on relevant and verified employment experience, typically starting from 11,014 SAR gross. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be 15 November 2026.

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Upper secondary education
• At least five years of experience as Administrative / Secretarial tasks
• Working knowledge (C2) of English, local Arabic language
• Right to residence and work in Saudi Arabia, depending on local law
• Medical fitness to carry out the tasks assigned
• Microsoft office programs, preferable ARES document management

Assets / selection criteria

• skills of time management, and interpersonal skills; capacity of organizing meetings
• high level of computer skills (Word, Excel,…