Document Control Manager

• Primary
  
  Location:
  
  KSA
  - Riyadh, SA
  - The Business Gate

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• Develop and implement document control procedures, workflows, and standards for the rail project.
• Manage the receipt, registration, numbering, distribution, tracking, and filing of all project documents.
• Ensure all project documentation is maintained in accordance with project requirements and document control procedures.
• Establish and maintain electronic and physical filing systems.
• Control document revisions, approvals, superseded documents, and archival processes.

• Manage engineering, design, construction, testing, commissioning, and handover documentation.
• Coordinate the review and approval workflow for drawings, specifications, technical submittals, and reports.
• Track document status and ensure timely responses from stakeholders.
• Maintain master document registers and transmittal logs.

• Administer Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Autodesk Construction Cloud, or similar platforms.
• Ensure documents are uploaded, categorized, and maintained accurately.
• Monitor user access permissions and document security.
• Provide training and support to project teams on document management systems.

• Prepare weekly and monthly document control reports.
• Monitor document turnaround times and key performance indicators (KPIs).
• Ensure compliance with client, contractual, ISO 9001, and company document management standards.
• Support internal and external audits related to document control processes.

• Coordinate with project managers, engineers, contractors, consultants, and client representatives regarding documentation requirements.
• Facilitate document reviews and approvals across project disciplines.

• Manage the preparation and compilation of project handover documentation.
• Ensure as-built drawings, operation and maintenance manuals, testing records, and quality records are complete and properly organized.
• Coordinate final document turnover to the client.
• Maintain project archives and records retention processes.

• Lead and supervise Document Controllers and Records Management personnel.
• Allocate workloads and monitor team performance.
• Develop document control training programs and best practices.
• Drive continuous improvement initiatives within document management processes.

• Minimum Education
  • Bachelor’s Degree in Business Administration, Information Management, Engineering, Construction Management, or related discipline.
  • 10-15 years of document control experience.
  • At least 10years in a managerial role on major rail, metro, transportation, or infrastructure projects.

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