Document Control Lead - Information Management

Role:
Document Control Lead

Location:

Riyadh, Saudi Arabia

Industry: Construction

Function:
Document Control

Experience:

8 years of relevant experience

Job Type: Full Time

Position Overview

Parsons is seeking an experienced Document Control Lead to join its team in Riyadh, Saudi Arabia. This Saudi National opportunity will lead the project document control and information management function, establishing reliable systems for controlling, distributing, tracking, reviewing, archiving, and retrieving project information throughout the project lifecycle. The role requires extensive coordination across Engineering, Procurement, Construction, Quality, HSE, Commercial, Planning, Commissioning, contractors, consultants, clients, and digital delivery teams.

Country:
Saudi Arabia

City:
Riyadh

Industry: Construction

Function:
Document Control

Salary:
Not disclosed

Gender: No Preference

Candidate Nationality:
Saudi National

Job Type: Full Time

Work Arrangement:
On-site

• Lead and manage the project Document Control function and associated information management activities.
• Establish, implement, and maintain the Project Document Control Procedure and supporting workflows.
• Develop and administer the project Document Management System and associated registers.
• Ensure project documents are correctly registered, classified, controlled, distributed, retained, and archived.
• Manage document numbering, naming conventions, revision control, status codes, and metadata requirements.
• Establish and maintain Document Control, Drawing, Transmittal, Submittal, RFI, and Technical Query registers.
• Process incoming and outgoing project documentation accurately and within required timelines.
• Manage document workflows involving the Client, Consultant, Contractor, design teams, and Project Management.
• Check documentation for completeness, formatting, numbering, revision status, and required metadata before formal submission.
• Control document distribution so approved information reaches authorized recipients and relevant project stakeholders.
• Maintain effective control of approved, superseded, obsolete, and as-built documentation.
• Ensure superseded information is identified, withdrawn from active use, and appropriately archived.

Manage the submission and review process for drawings, specifications, calculations, reports, method statements, material submittals, Inspection and Test Plans, RFIs, technical submissions, and other controlled project records.

Track review cycles and ensure comments, responses, approvals, and document status changes are properly recorded.

Monitor overdue submissions, reviews, approvals, and responses, escalating delays to the appropriate project teams when necessary.

Maintain accurate status information covering Submitted, Under Review, Approved, Approved with Comments, Rejected, Superseded, and As-Built documentation.

• Coordinate with Engineering, Construction, Quality, Planning, Commercial, Procurement, and Commissioning teams to maintain timely document submissions.
• Manage formal transmittals and maintain complete records of project information exchanges.
• Coordinate electronic and hard-copy document distribution where required.
• Maintain accessible and traceable archives for long-term project record retention.
• Ensure document control processes comply with contractual, client, project, and information management requirements.
• Support project Information Management and Document Management standards.
• Coordinate controlled correspondence, including RFIs, Technical Queries, Site Instructions, and Design Changes.
• Ensure correspondence is correctly logged, referenced, distributed, and archived.
• Work with Commercial and Contracts teams on documentation supporting claims, variations, notices, and contractual correspondence.
• Support Planning and Project Controls teams with documentation required for progress reporting and project records.

Coordinate with BIM and Digital Engineering teams regarding model and information exchange requirements.

Support the controlled management of BIM models, drawings, technical data, and other digital project information where applicable.

Maintain document control requirements associated with BIM and Common Data Environment workflows and support digital document management and workflow automation initiatives.

Systems may include Aconex,…