Document Control Manager - Rail Projects

Document Control Manager
- Rail Projects Job Snapshot

Document Control Manager
- Rail Projects

Riyadh, Saudi Arabia

Civil Engineering

Filing-Records Management

10-15 years

Full Time

On-site

Country:
Saudi Arabia

City:
Riyadh

Industry: Civil Engineering

Function:
Filing-Records Management

Salary:
Not disclosed

Gender: No Preference

Candidate Nationality:
Not specified

Job Type: Full Time

Work Arrangement:
On-site

AECOM is seeking a Document Control Manager
- Rail Projects in Riyadh, Saudi Arabia for a Civil Engineering role leading document management and records control across a major rail project. The position will establish document control procedures, administer electronic document management systems, coordinate technical documentation workflows, oversee project handover records, and lead document control personnel while ensuring compliance with contractual, client, ISO 9001, and company requirements.

The Document Control Manager will lead the document and records management function across engineering, design, construction, testing, commissioning, and handover activities. The role requires systematic control of project information from initial receipt and registration through review, approval, revision, distribution, final turnover, and archival.

• Develop and implement document control procedures, workflows, and project standards.
• Manage the receipt, registration, numbering, distribution, tracking, and filing of project documents.
• Maintain documentation in accordance with approved project requirements and document control procedures.
• Establish and maintain electronic and physical filing systems.
• Control document revisions and approval status.
• Manage superseded documents and archival processes.
• Maintain accurate document histories and records throughout the project lifecycle.

• Coordinate review and approval workflows for drawings and specifications.
• Control technical submittals and project reports.
• Track document status and follow up on outstanding responses.
• Maintain master document registers.
• Maintain accurate transmittal logs.
• Facilitate multidisciplinary document reviews and approvals.
• Support project teams in meeting documentation submission deadlines.

• Administer EDMS platforms such as Aconex, SharePoint, Autodesk Construction Cloud, or similar systems.
• Ensure project documents are uploaded and categorized accurately.
• Maintain consistent electronic filing and document information.
• Monitor user access permissions and document security.
• Provide system guidance and support to project teams.
• Deliver training on document management systems and procedures.

• Prepare weekly and monthly document control reports.
• Monitor document turnaround times.
• Track relevant document management KPIs.
• Ensure compliance with client and contractual document requirements.
• Maintain document processes in accordance with ISO 9001 and company standards.
• Support internal and external document control audits.
• Identify opportunities to improve document management performance and consistency.

The Document Control Manager will coordinate closely with project managers, engineers, contractors, consultants, and client representatives to maintain efficient information flows across project disciplines. The role will facilitate document reviews and approvals, communicate documentation requirements, monitor outstanding actions, and help project teams meet required submission and response timelines.

• Manage preparation and compilation of final project handover documentation.
• Verify that as-built drawings are complete and properly organized.
• Coordinate operation and maintenance manuals.
• Maintain testing and quality records required for handover.
• Coordinate final document turnover to the client.
• Maintain project archives and records retention processes.
• Ensure closeout documentation is structured and traceable.

• Lead and supervise Document Controllers and Records Management personnel.
• Allocate workloads according to project requirements.
• Monitor team performance and documentation priorities.
• Develop document control training programs.
• Establish and promote document management best practices.
• Drive continuous improvement across document and records management processes.

• Bachelor 's degree in…