Executive Administrative Assistant

We are looking for an Executive Administrative Assistant to provides assistance to high-level executives within our company. In addition to general administrative work, the Executive Administrative Assistant may be in charge of scheduling meetings, taking minutes during sessions, maintaining databases, and producing reports or presentations for the executive leadership. The Executive Administrative Assistant will be often trusted with complex duties and sensitive information.

The Executive Administrative Assistant will ensure the smooth running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients.

Main duties:

• Acting as the point of contact between the executives and internal or external colleagues
• Organizing meetings and booking meeting rooms
• Handling correspondence directed to managers
• Making travel arrangements and detailed travel itineraries
• Taking dictation and minutes and writing them up subsequently
• Producing reports and presentations
• Maintaining the current filing and database system, and looking for ways to improve current systems

Aside from proficiency in computer skills, he/she should advocate for a professional individual who is well-presented at all times. He/She will be dealing with both internal colleagues and external visitors on behalf of the management team. The Executive Administrative Assistant is also expected to display the following traits:

Ability to multitask and prioritize tasks

Well-developed organizational skills

Great verbal and written communication skills

Professional discretion

Ability to work in high intensity, fast-paced environment

AcedrA Bio Pharmaceuticals is a Scientific & Business Excellence Centre for making affordable the latest & innovative therapeutics & medicines in the Middle East, Turkey & Africa. Specialized in the supply of expanded access and early access drugs for treating orphan & rare diseases, metabolic & genetic disorders, and life‑saving drugs in the region.

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