Executive Office Manager

Provides comprehensive executive and administrative support to the Vice President, ensuring efficient office operations. Responsible for managing schedules, communications, and correspondence; tracking decisions and action items; coordinating with internal and external stakeholders; and upholding the highest standards of confidentiality and governance.

• Manage the Vice President's calendar, prioritizing meetings by urgency and sensitivity.
• Serve as first point of contact for calls, correspondence, and official mail; act as trusted liaison with internal departments and external parties.
• Ensure full meeting readiness: rooms, materials, and pre-briefed attendees.
• Receive and host visitors and senior guests professionally.
• Draft and review official correspondence and executive reports.
• Ensure no strategic or sensitive matter is overlooked or delayed.

• Maintain an up-to-date log of decisions, owners, and due dates.
• Track execution of the Vice President's decisions and follow up with departments ahead of deadlines.
• Consolidate periodic reports into decision-level summaries.

• Ensure smooth day-to-day office operations, including supplies and equipment.
• Maintain organized physical and digital records per the retention policy.
• Coordinate meetings, official visits, corporate events, and travel arrangements.

• Handle sensitive information and confidential documents with the highest discretion.
• Protect executive information from unauthorized access per the information security policy.
• Comply with company policies, governance requirements, and delegation-of-authority rules.

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• 4-6 years' experience supporting a Vice President or senior executive.
• Energy/utilities sector experience preferred.