Executive Assistant to CEO; Saudi national

Immediate joiners or candidates with a short notice period are encouraged to apply.

PROVEN supports equal opportunities and is committed to empowering its people through continuous personal and professional development. We foster a collaborative and inclusive environment built on mutual respect, innovation, and a healthy work-life balance. With a strong track record in recruitment, managed services, and workforce solutions, we continue to invest in our people and create opportunities for career growth within the organization.

Our client is a leading Saudi based fintech company connecting businesses seeking financing with investors through an innovative digital platform, contributing to the growth of the SME sector and supporting financial inclusion.

Our client is looking for a highly organized and proactive Executive Assistant to support the Co-Founders and ensure the smooth and efficient operation of the Executive Office. The role involves managing executive schedules, coordinating meetings and travel arrangements, handling confidential information, and following up on key priorities. The successful candidate will demonstrate strong communication and organizational skills, a positive attitude, and the ability to anticipate needs and manage competing priorities in a fast-paced Fin Tech environment.

• Manage complex calendars for the Co-Founders, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas and supporting documents, and record meeting minutes and action items when required.
• Act as a key point of contact between the Co-Founders and internal and external stakeholders, ensuring professional and effective communication.
• Monitor, prioritize, and respond to emails and correspondence on behalf of the Co-Founders where appropriate.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
• Support day-to-day executive coordination, including meetings, external visits, and business-related errands when required.
• Track deadlines, follow-ups, and key business priorities to support effective execution and decision-making.
• Maintain and organize confidential records, presentations, reports, and executive documentation.
• Coordinate with different departments and support alignment on key business initiatives.
• Handle administrative tasks, including expense tracking, office coordination, and supply management.
• Assist in organizing leadership meetings, company events, and executive offsites when required.

• Bachelor's degree in Business Administration or a related field is preferred.
• Valid driving license is required.

• Minimum of 2 years of experience in an Executive Assistant position or a similar role.
• Previous experience supporting founders, C-level executives, or senior stakeholders in a fast-paced environment is highly preferred.
• Experience coordinating executive calendars, meetings, travel arrangements, and administrative activities.

• Good communication skills in both Arabic and English.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Proactive, positive, and can-do attitude, with the ability to anticipate needs and take initiative.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office, Google Workspace, and calendar management tools.
• Ability to work independently, remain flexible, and perform effectively under pressure.
• Willingness to accommodate regular travel and coordination requirements.