Administrative Coordinator; Freshers Operations & Office Support- KSA

We are looking for an organized and proactive Administrative Coordinator to support day‑to‑day office and operational functions for our Saudi Arabia operations. This role is central to ensuring smooth coordination between local teams, vendors, and regional stakeholders, and offers strong exposure to how a growing regional operation runs end‑to‑end.

• Manage day‑to‑day administrative operations, including office coordination, documentation, and record‑keeping.
• Liaise with local government entities, vendors, and service providers as required (e.g., licensing, permits, facilities).
• Support HR‑related administrative tasks such as onboarding coordination, attendance tracking, and maintaining employee records.
• Coordinate scheduling, meetings, and correspondence for the regional team.
• Assist with procurement processes, invoice tracking, and basic vendor management.
• Maintain accurate filing systems — physical and digital — for contracts, compliance documents, and correspondence.
• Support the preparation of reports, presentations, and internal communications.
• Act as a point of contact for general office and administrative queries.
• Ensure compliance with local regulatory and documentation requirements relevant to office administration.

• Compliance and regulatory adherence.
• HR and onboarding support.
• Procurement and vendor support.

• 0–3 years of experience in an administrative, coordination, or office support role.
• Strong organizational and multitasking skills.
• Proficiency in MS Office — Word, Excel, PowerPoint, Outlook.
• Good communication skills in Arabic and English.
• Ability to work independently and handle confidential information with discretion.
• Familiarity with local business practices and regulatory processes is an advantage.

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