Document Controller; Saudi National

Document Controller (Saudi National) Job Snapshot
- Role:
Document Controller

- Location:

Riyadh, Saudi Arabia
- Industry: Engineering
- Function:
Filing-Records Management

- Experience:

8 years of relevant work experience
- Job Type: Full Time
- Work Arrangement:
On-site

Parsons is seeking an experienced Document Controller (Saudi National) to join its team in Riyadh, Saudi Arabia. The successful candidate will be responsible for implementing document management procedures, maintaining project records, administering electronic document management systems, and ensuring the accurate processing, tracking, distribution, and retention of project documentation. This position involves coordinating document approvals, maintaining registers and databases, preparing reports, and supporting effective information exchange between project teams, suppliers, clients, and other stakeholders.

The Document Controller will also provide guidance to junior document control personnel, coordinate team activities, and contribute to the continuous improvement of document management processes.

Job Details
- Country:
Saudi Arabia
- City:
Riyadh
- Industry: Engineering
- Function:
Filing-Records Management
- Salary:
Not disclosed
- Gender: No Preference
- Candidate Nationality:
Saudi National
- Job Type: Full Time
- Work Arrangement:
On-site

• Implement document and data management solutions with a primary focus on project document control and records management.
• Administer document management applications and support their effective use throughout the project lifecycle.
• Process different types of project documents in accordance with established procedures, standards, and guidelines.
• Ensure compliance with project document control requirements, including document numbering conventions, approval procedures, and authorized signatures.
• Maintain accurate project documentation and records in accordance with applicable document management procedures.
• Monitor document processing activities to ensure that required control measures are followed.

• Receive, register, track, and monitor project documentation using established document management systems.
• Maintain document registers, databases, logs, and transmittal records.
• Prepare document control reports and other records required by the project or department.
• Enter and maintain information using standard office applications and department-specific systems.
• Monitor document status and coordinate outstanding actions to support timely processing.
• Prepare and respond to routine correspondence relating to document control responsibilities.

• Maintain established document distribution systems and schedules according to client, project, department, and supplier requirements.
• Coordinate the distribution of project documentation to relevant personnel and stakeholders.
• Review and adjust document distribution arrangements when necessary to support timely approvals.
• Expedite document reviews, required signatures, approvals, and formal releases.
• Coordinate the processing of supplier documentation and internally produced project documents.
• Support effective communication between parties involved in document review and approval activities.

• Use Electronic Document Management Systems (EDMS) to organize, process, and retrieve project information.
• Assist users with capturing, locating, and accessing electronic documents and records.
• Support the administration of document management applications and associated information systems.
• Maintain awareness of developments in document management technologies, procedures, and services.
• Collabora…