Document Controller

Role:
Document Controller

- Location:

Riyadh, Saudi Arabia
- Industry: Construction
- Function:
Filing-Records Management

- Experience:

Minimum 5 years
- Job Type: Full Time
- Work Arrangement:
On-site

AECOM is seeking an experienced Document Controller to support its Buildings and Places business in Riyadh, Saudi Arabia. The position is responsible for managing project documentation, maintaining accurate records, and ensuring the timely review, approval, distribution, and tracking of technical and administrative documents. The successful candidate will maintain centralized document control systems covering engineering drawings, specifications, correspondence, and other project records.

The role involves coordinating with project teams, clients, suppliers, and other stakeholders to ensure documentation is accurate, accessible, properly authorized, and distributed according to established schedules. This opportunity requires at least five years of relevant experience, strong document management skills, and a thorough understanding of document lifecycle management, version control, and quality assurance procedures.

Country:
Saudi Arabia
- City:
Riyadh
- Industry: Construction
- Function:
Filing-Records Management
- Salary:
Not disclosed
- Gender: No Preference
- Candidate Nationality:
Not specified
- Job Type: Full Time
- Work Arrangement:
On-site

• Establish and maintain a centralized document control system for assigned project documentation.
• Manage engineering drawings, technical specifications, correspondence, and other project records.
• Maintain accurate records throughout the document lifecycle, including creation, review, approval, distribution, and archiving.
• Organize project documentation according to established company and project procedures.
• Ensure document registers and tracking systems remain accurate and up to date.
• Maintain the accessibility and integrity of project records.
• Apply standardized document control procedures while exercising appropriate judgment to meet project requirements.

• Maintain document distribution systems and schedules based on client, project, and supplier requirements.
• Coordinate the timely circulation of documents to designated project personnel.
• Revise distribution schedules when necessary to support project deadlines.
• Ensure documents are reviewed, approved, and distributed within required time frames.
• Coordinate with relevant stakeholders to complete document edits and revisions.
• Verify that document changes are reviewed and proofread according to project specifications.
• Communicate document status, outstanding actions, and distribution requirements to project teams.

• Monitor document submissions, reviews, and approval activities.
• Verify that completed documents have received the required authorization before distribution.
• Track outstanding reviews and follow up with responsible personnel.
• Ensure approved documents are issued to the appropriate recipients.
• Maintain records of document approvals and related correspondence.
• Identify documentation issues that may affect project schedules.
• Support timely completion of documentation requirements.

• Maintain accurate version control and revision records.
• Track changes to engineering drawings, specifications, and other controlled documents.
• Ensure revised documents are appropriately identified and recorded.
• Prevent the unintended distribution or use of outdated and superseded documents.
• Coordinate replacement of obsolete documentation with current approved versions.
• Maintain traceability of document revisions throughout the project lifecycle.

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