Document Controller - Aconex and Excel

Document Controller
- Aconex and Excel Job Snapshot

Role:
Document Controller
- Aconex and Excel

- Location:

Riyadh, Saudi Arabia
- Industry: Construction
- Function:
Filing-Records Management

- Experience:

Minimum 8 years
- Job Type: Full Time
- Work Arrangement:
On-site

AECOM is seeking an experienced Document Controller to support its Buildings and Places business in Riyadh, Saudi Arabia. The role focuses on maintaining accurate project documentation, managing records, and coordinating document workflows using Aconex and Microsoft Excel. The successful candidate will be responsible for organizing project correspondence, tracking document submissions and approvals, maintaining Excel-based registers, and ensuring that project information is accurately recorded and distributed to relevant stakeholders.

This position requires a minimum of eight years of experience in document control, records management, or a related field, together with advanced proficiency in Aconex and Microsoft Excel. Strong organizational skills, attention to detail, and the ability to manage multiple documentation activities are essential.

Country:
Saudi Arabia

City:
Riyadh

Industry: Construction

Function:
Filing-Records Management

Salary:
Not disclosed

Gender: No Preference

Candidate Nationality:
Not specified

Job Type: Full Time

Work Arrangement:
On-site

• Manage and maintain accurate project documents, records, and related information.
• Organize, classify, and track project documentation in accordance with company and project requirements.
• Maintain comprehensive document control systems and procedures.
• Ensure project correspondence is recorded and distributed to relevant stakeholders in a timely manner.
• Monitor document submissions, approvals, revisions, and outstanding actions.
• Maintain accurate document registers and supporting records.
• Ensure documentation is properly organized and accessible to authorized project personnel.
• Support consistent document control practices across assigned project activities.

• Use Aconex to manage project documentation and correspondence.
• Monitor document workflows, submissions, approvals, and revision status.
• Track outstanding documents and follow up with relevant stakeholders.
• Maintain accurate records of document distribution and approval activities.
• Coordinate document exchanges between internal teams and project participants.
• Ensure document information is updated in accordance with established workflows.
• Support effective use of Aconex for project records and document tracking.

• Develop and maintain Excel-based document trackers, registers, and reports.
• Use advanced Excel formulas to support accurate data management and tracking.
• Organize and update project-related databases and information records.
• Monitor document status and reporting requirements through Excel.
• Prepare structured reports using relevant project data.
• Verify data accuracy and consistency across maintained records.
• Support efficient tracking and analysis of project documentation.

• Coordinate with internal teams and project stakeholders to maintain effective document flow.
• Prepare and organize project reports, correspondence, and technical information.
• Follow up on pending submissions and approvals.
• Ensure updated documentation is distributed to appropriate recipients.
• Assist project teams with document retrieval and records management requirements.
• Manage multiple documentation tasks while maintaining accuracy and established deadlines.
• Communicate document status and outstanding actions to relevant personnel.

• Administer applicable…