Marketing & Administration Coordinator

The Marketing & Administration Coordinator will provide administrative, operational, and marketing support to the assigned Business Unit. The role is responsible for coordinating marketing activities, promotional materials, events, sponsor ships, procurement processes, vendor management, payment coordination, and budget tracking, while ensuring compliance with internal policies, approval procedures, and applicable regulations.

Key Responsibilities

• Support the execution of approved marketing campaigns and coordinate promotional materials through the relevant review and approval processes.
• Coordinate marketing events, sponsor ships, meetings, and associated logistics, ensuring timely completion of all requirements.
• Manage purchase requisitions, purchase orders, contracts, and supporting documentation for approved activities.
• Coordinate with vendors, Finance, Procurement, Marketing, and other internal stakeholders to facilitate efficient operational processes.
• Maintain accurate records of marketing activities, vendor documentation, purchase orders, financial commitments, and payments.
• Monitor marketing budget utilization, reconcile financial information, and prepare periodic reports for management review.
• Coordinate vendor onboarding and ensure the completion of required documentation and internal procedures.
• Provide administrative support, including meeting coordination, calendar management, travel arrangements, and document preparation.
• Maintain operational trackers, monitor project timelines, and follow up on outstanding actions to ensure timely completion.
• Identify opportunities to improve administrative workflows and standardize operational processes.
• Ensure all activities comply with company policies, ethical standards, approval requirements, and applicable local regulations.

Requirements

• Previous experience in administration, marketing operations, business support, procurement coordination, or event management.
• Strong organizational, analytical, and problem-solving skills.
• Proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail, particularly in financial documentation, contracts, purchase orders, and payment processes.
• Ability to manage multiple priorities and coordinate effectively with internal and external stakeholders.
• Experience in the pharmaceutical, healthcare, or another regulated industry is preferred.
• Familiarity with SAP, Veeva Promo Mats, procurement platforms, or third-party risk-management processes is an advantage.