Document Controller - Engineering and Construction

Document Controller
- Engineering and Construction Job Snapshot
- Role:
Document Controller

- Location:

Riyadh, Saudi Arabia
- Industry: Construction
- Function:
Filing-Records Management

- Experience:

Minimum 6 years
- Job Type: Full Time
- Work Arrangement:
On-site Position Overview Parsons is seeking an experienced Document Controller to support engineering and construction project activities in Riyadh, Saudi Arabia. The position is responsible for managing project documentation, maintaining accurate records, and coordinating document registration, distribution, tracking, and archiving through electronic document management systems. The successful candidate will work closely with engineering, construction, and project support teams to ensure documents are processed according to established procedures, numbering conventions, and approval workflows.

Strong experience with Aconex, attention to detail, and effective organizational skills are essential for this role.

Job Details
- Country:
Saudi Arabia
- City:
Riyadh
- Industry: Construction
- Function:
Filing-Records Management
- Salary:
Not disclosed
- Gender: No Preference
- Candidate Nationality:
Not specified
- Job Type: Full Time
- Work Arrangement:
On-site

• Project Document Control
  - Manage document control activities and coordinate the movement of project documentation between engineering, construction, and support teams.
• Receive, register, classify, track, and distribute technical and administrative documents in accordance with project procedures.
• Process documents through required review, approval, distribution, and release stages.
• Apply established document numbering systems, filing conventions, and document control workflows.
• Maintain accurate document registers, tracking databases, correspondence records, and distribution logs.
• Prepare document transmittals, status reports, and other records required to monitor document movement and processing.
• Ensure documentation is organized and accessible to authorized project personnel.
• Electronic Document Management and Archiving
  - Use Aconex and other applicable electronic document management systems to support document registration, tracking, distribution, and retrieval.
• Scan and archive project documents for electronic storage.
• Maintain structured filing systems to support accurate recordkeeping and efficient document retrieval.
• Monitor document records to ensure information remains complete, properly registered, and consistently organized.
• Support the maintenance of electronic documentation throughout project activities.
• Document Review and Coordination
  - Maintain document distribution schedules and coordinate the timely circulation of engineering, construction, supplier, and internal documentation.
• Track documents awaiting review, approval, or release and follow up with responsible personnel when necessary.
• Expedite outstanding document actions to support project deadlines and established approval requirements.
• Coordinate with project stakeholders to resolve document processing issues and maintain consistent information flow.
• Support communication between technical teams and document reviewers to facilitate timely completion of documentation activities.
• Team Support and Administration
  - Provide guidance and assistance to junior document control personnel in applying established project procedures.
• Encourage consistent document handling, registration, filing, and distribution practices across the team.
• Work collaboratively with project personnel to manage documentation priorities and meet deadlines.
• Assist with additional project administrative activities as required.
• Maintain an organized and responsive approach when handling multiple documentation requests.

• Bachelor 's degree in a related discipline.
• Minimum 6 years of document control experience within an engineering consultancy or project environment.
• Strong practical experience using Aconex for project document management.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Working knowledge of Windows operating systems and established document control procedures.
• Experience handling document registration, tracking, distribution, filing, and archiving activities.
• Strong organizational skills and the ability to maintain accurate records while managing multiple documentation tasks.
• Effective written and verbal communication skills.
• Ability to coordinate with engineering teams, construction personnel, suppliers, and other project…