Document Controls Manager

Role:
Document Controls Manager

- Location:

Riyadh, Saudi Arabia
- Industry: Engineering
- Function:
Filing-Records Management

- Experience:

Minimum 20 years of related experience, including 10 years as Document Controls Manager
- Job Type: Full Time
- Work Arrangement:
On-site

Parsons is seeking an experienced Document Controls Manager to oversee document control operations and support project and program delivery activities in Riyadh, Saudi Arabia. This senior management role is responsible for leading document control personnel, coordinating departmental workloads, maintaining electronic document management systems, and ensuring that project documentation is processed accurately and efficiently. The successful candidate will provide technical guidance to document control teams, establish clear operational standards, and coordinate documentation support for Project Managers, Delivery Order Managers, functional group leads, and other program personnel.

The position also involves administering SharePoint document libraries, managing electronic records and access permissions, resolving document control support issues, and maintaining consistent documentation procedures throughout delivery order and contract activities.

Country:
Saudi Arabia
- City:
Riyadh
- Industry: Engineering
- Function:
Filing-Records Management
- Salary:
Not disclosed
- Gender: No Preference
- Candidate Nationality:
Not specified
- Job Type: Full Time
- Work Arrangement:
On-site

• Document Control Leadership and Supervision
  • Provide technical direction and guidance to junior and lower-level personnel assigned to the Document Control department.
  • Prioritize, assign, and monitor departmental workloads to ensure that documentation deliverables meet established project schedules.
  • Establish clear work standards, performance goals, and operational expectations for document control personnel.
  • Review completed work to ensure accuracy, consistency, and compliance with established procedures.
  • Conduct employee performance evaluations, counseling sessions, and goal-plan review meetings.
  • Identify employee development needs and provide appropriate training and professional guidance.
  • Recommend promotions, performance improvements, and corrective actions when necessary.
  • Maintain consistent document control practices across assigned teams and program activities.
• Electronic Document Management and SharePoint Administration
  • Oversee the administration and maintenance of electronic document management systems used for project and program documentation.
  • Create, organize, and format customized SharePoint electronic libraries to support collaboration and document management.
  • Maintain SharePoint document libraries and the program 's document control website.
  • Administer electronic project documentation, incoming record logs, document libraries, and distribution lists.
  • Manage document access permissions and security groups in accordance with established procedures.
  • Maintain organized electronic records to support accurate document storage, access, and retrieval.
  • Support project personnel in using available document management tools and electronic resources.
• Document Processing and Mailbox Management
  • Administer incoming document control mailbox traffic and associated electronic correspondence.
  • Maintain accurate records of incoming documentation and related processing activities.
  • Provide backup support to document control personnel responsible for daily incoming mailbox traffic.
  • Coordinate the routine purging and archiving of processed correspondence and help desk traffic.
  • Ensure document processing activities follow established workflows and departmental requirements.
  • Maintain appropriate filing and records management practices across electronic documentation systems.
• Document Control Help Desk and Technical Support
  • Resolve non-routine document control help desk inquiries and operational issues.
  • Investigate and address document access problems and related permission requests.
  • Provide technical assistance to program personnel using document management software and resources.
  • Conduct sample quality checks of processed incoming correspondence and completed help desk requests.
  • Verify the accuracy of document processing activities and compliance with established procedures.
  • Identify recurring support issues and coordinate appropriate corrective measures.
  • Maintain responsive document control support services for project and program teams.
• Project Support and…