Executive Assistant

The Executive Assistant to the CEO provides executive support to the CEO and supports SiFi s Admin and Facilities department in running the office. As Executive Assistant you will keep the CEO s schedule meetings documents and follow-ups running so nothing is missed. On the admin and facilities side you will help with day-to-day office needs supplies maintenance requests vendors visitors and logistics.

We are looking for someone who is hard working accessible disciplined and highly computer literate a person who follows through without reminders responds quickly and runs their work through digital tools rather than paper. Excellent written and spoken English is essential.

• Manage the CEO s calendar appointments meetings and daily schedule ensuring priorities are organized and conflicts are resolved proactively
• Coordinate meetings with internal and external stakeholders including VIPs board members regulators business partners and visitors
• Prepare meeting invitations agendas and materials take notes track action items and follow up until they are closed
• Manage the CEO s business travel flights hotels visas ground transport and itineraries
• Schedule and coordinate board and committee meetings including the external boards the CEO sits on calendars invitations meeting packs and logistics
• Draft and manage the CEO s correspondence and documents
• Handle sensitive executive communications and information with discretion and confidentiality

• Prepare and circulate documents for signature review or approval and track them until they are signed and returned on time
• Maintain organized digital records of completed documents shared securely and stored appropriately

• Coordinate visits from the CEO s guests VIPs senior executives and external stakeholders
• Arrange visitor schedules meeting rooms access reception hospitality and transportation in advance

• Support the Admin and Facilities department with day-to-day office operations working under its direction
• Raise and follow up on maintenance cleaning repair and other facility requests with building management and service providers
• Monitor and order office supplies and keep meeting rooms and common areas ready and presentable
• Coordinate with vendors and help track service requests purchase requests and invoices
• Help keep records of office assets licenses and renewal dates up to date
• Help prepare workspace and access for new joiners and support company events and internal logistics

• Keep the CEO s action items documents and requests in digital trackers e g Excel Notion not paper or scattered email
• Give the CEO a regular update on open items and upcoming deadlines

• Provide administrative support to the CEO and management team and take on other related responsibilities as assigned

• Proven experience as an Executive Assistant ideally supporting a CEO or senior executive
• Experience supporting board and committee meetings
• Excellent written and spoken English
• Exposure to office administration or facilities coordination
• Strong computer skills Microsoft Office especially Excel and Outlook or Google Workspace and quick to learn new tools such as Notion electronic signature platforms and AI assistants
• Disciplined and highly organized manages many priorities at once and meets deadlines without reminders
• Hard working and accessible responsive dependable and available to support the CEO after working hours
• Professional and confident with VIPs senior executives and external stakeholders
• Willingness to work on-site in Riyadh Saudi Arabia
• Saudi nationals only