Receptionist, Administrative​/Clerical

Receptionist Job Snapshot
- Role:
Receptionist

- Location:

Dubai, United Arab Emirates
- Industry: Construction
- Function:
Front Desk-Reception

- Experience:

2 to 3 years of general office experience
- Job Type: Full Time
- Work Arrangement:
On-site

Position Overview

Parsons Corporation is seeking a professional and organized Receptionist to join its team in Dubai, United Arab Emirates. As the first point of contact for visitors, clients, business partners, and employees, you will play an important role in creating a welcoming and professional office environment. The position combines front desk reception, telephone management, visitor coordination, meeting room scheduling, mail and courier administration, and general office support.

You will also assist with facilities management activities, coordinate service requests, and support workplace safety and security procedures. The ideal candidate will have a bachelor 's degree or diploma, 2 to 3 years of general office experience, good business English communication skills, and the ability to manage multiple administrative responsibilities efficiently.

Job Details
- Country:
United Arab Emirates
- City:
Dubai
- Industry: Construction
- Function:
Front Desk-Reception
- Salary:
Not disclosed
- Gender: No Preference
- Candidate Nationality:
Not specified
- Job Type: Full Time
- Work Arrangement:
On-site

• Welcome visitors, clients, business partners, and employees in a courteous and professional manner.
• Serve as the primary point of contact for individuals visiting or contacting the office.
• Direct visitors to the appropriate departments or employees.
• Create a positive and memorable experience for everyone interacting with the organization.
• Notify employees of visitor arrivals, appointment changes, and cancellations.
• Maintain a professional and organized reception environment.
• Support office access procedures by verifying and coordinating visitor entry.

• Answer incoming telephone calls professionally and efficiently.
• Screen and transfer calls to the appropriate employees or departments.
• Take accurate messages and ensure they reach the intended recipients.
• Respond to general inquiries and direct requests to relevant personnel.
• Prepare and send routine business correspondence by email.
• Maintain effective communication with internal teams and external contacts.

• Schedule and confirm appointments and business meetings.
• Manage calendars and reservations for video conferencing rooms.
• Coordinate meeting room availability with employees and relevant departments.
• Communicate meeting arrangements and schedule changes to participants.
• Support the efficient use of shared meeting facilities.

• Receive and distribute incoming mail and courier deliveries.
• Arrange domestic and international outgoing courier services.
• Coordinate the movement of incoming and outgoing project documents between project offices.
• Maintain appropriate records of mail, courier shipments, and document transfers.
• Ensure correspondence and deliveries are directed to the appropriate recipients.
• Liaise with courier providers and internal departments regarding delivery arrangements.

• Issue visitor badges in accordance with office procedures.
• Maintain accurate visitor registration and access records.
• Coordinate visitor access with relevant employees and security personnel.
• Support office security by helping control access to workplace facilities.
• Collaborate with security specialists when required.
• Follow established visitor management and workplace security procedures.

• Assist the facilities management team with daily office operations and service delivery.
• Support facilities management activities across complex buildings or multiple office locations.
• Receive and process workplace service requests.
• Coordinate directly with requesters to clarify requirements and follow up on outcomes.
• Liaise with relevant service teams to support satisfactory resolution of facilities requests.
• Collaborate with IT, security, and safety specialists on office-related matters.
• Assist with general workplace administration and facilities coordination.
• Deputize for the Facilities Supervisor during periods of absence when required.

• Process vendor payment requests in accordance with established procedures.
• Assist with the administration of…