Legal Secretary

The Legal Secretary will provide proactive, high-quality support to Partners and lawyers in Riyadh, including document production, diary and travel management, and the coordination of client and business activities.

The role will also support Arabic document production, client communications, bids and submissions, and activities involving Saudi government portals. Working collaboratively across teams, the successful candidate will demonstrate sound judgement, excellent attention to detail and the ability to manage competing priorities in a fast-paced international environment.

Main responsibilities:

• Deliver proactive and high-quality secretarial and administrative support to partners, lawyers and practice groups.
• Produce, format and proofread legal documents, correspondence, presentations, reports and other materials with accuracy and attention to detail.
• Draft routine correspondence and communications on behalf of lawyers, using discretion and sound judgement.
• Manage complex calendars, meetings, travel and business activities, anticipating requirements and resolving scheduling issues.
• Coordinate and prioritise communications, requests and deadlines to support the efficient delivery of client work.
• Provide accurate and timely Arabic-language support for documents, submissions, bids and client communications.
• Assist with processes requiring access to Saudi government portals and other relevant systems.
• Build effective working relationships with colleagues and stakeholders across the Firm.
• Provide flexible support across practice groups, particularly during periods of competing deadlines, leave or absence.
• Share knowledge and contribute to continuous improvement, collaboration and service excellence.

Skills and experience:

• High school diploma or equivalent qualification; a secretarial, business administration or related qualification is desirable.
• Significant legal secretarial experience gained within an international law firm, professional services organisation or similarly demanding environment.
• Fluency in Arabic and English, with excellent written and verbal communication skills in both languages.
• Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook, including document formatting, proofreading and presentation preparation.
• Experience using legal practice management and office systems, such as Intapp Time and Intapp Open, is desirable.
• Experience using relevant Saudi government portals and supporting Arabic-language documents, bids, submissions and client communications is advantageous.
• Ability to work independently, exercise sound judgement and manage competing priorities within agreed deadlines.
• Strong organisational, analytical and problem-solving skills, with excellent attention to detail.
• Ability to build effective working relationships and collaborate with colleagues at all levels across practices and offices.
• A proactive and flexible approach, with a commitment to delivering high-quality service and supporting colleagues during periods of increased demand.
• Demonstrated commitment to continuous learning, knowledge sharing and professional development.
• Ability to identify opportunities to improve administrative processes, working practices and service delivery.
• An understanding of marketing and business development materials within a legal or professional services environment is advantageous.

Reports to:Office Manager

Position type: In Market

Development framework: Business Support

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to…