Office Manager to CEO & EVPs

The Office Manager serves as the primary administrative and operational support for the Executive Vice President’s (EVP) office, ensuring the smooth management of daily office operations, calendar and meeting coordination, correspondence, and document control. The role acts as a key coordination point between the EVP, internal departments, and external stakeholders, including vendors and clients, while supporting effective communication and follow-up on daily tasks and executive directives.

The position also provides limited administrative support to the CEO's office when required, including handling documents, contracts, and related requests, while representing the EVP in internal and external meetings when necessary.

• Direct and manage the daily administrative operations of the EVP’s office, ensuring smooth execution, high confidentiality, and workflow efficiency
• Manage and optimize the EVP’s complex calendar, inbox, meetings, contracts, executive documents, and office requirements
• Serve as the central point of coordination between the EVP’s office and internal departments, external stakeholders, vendors, and key corporate clients
• Represent the EVP in designated internal and external meetings, ensuring precise documentation and timely delivery of Minutes of Meetings (MoM)
• Provide targeted administrative assistance to the CEO’s office (approx. 1–2%) as required to maintain seamless executive support
• Oversee document management and tracking, ensuring all executive files, agreements, and correspondence are organized and up to date. Coordinate daily office requirements with relevant departments and ensure the availability of necessary office supplies and administrative resources
• Follow up on executive directives, meeting action items, and pending tasks to ensure timely completion

• Minimum 3 years of relevant experience in Office Management, Executive Assistance, Administrative Coordination, or similar roles
• Previous experience supporting C-Level executives is preferred but not mandatory
• Professional fluency in written and spoken Arabic and English
• Bachelor's degree preferred (Business Administration or related field)
• Technical Proficiency:
  Strong skills in MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Soft Skills:
  
  Excellent communication, polished executive presence, professional etiquette, high discretion, and stress tolerance